6/1/2016 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Mashpee Planning and Construction Committee Minutes of Meeting Held Wednesday,June 1,2016 Mashpee DPW,350 Meetinghouse Road Committee Members Present: Steve Cook,Irving Goldberg, and Joe Brait. Absent: Geoff Gorman. Also Present: Catherine Laurent,DPW Patricia DeBoer,Interim Superintendent of Schools Paul Funk,Business Administrator of Schools Audience: Sam Houghton—Mashpce Enterprise Chairman Steve Cook called the meeting to order at 4:30 p.m. Approval of Minutes Irving Goldberg motioned to accept the minutes of the Meeting of November 21,2013;Joe Brait seconded the motion. Vote: 3 Yes. Steve Cook,yes. Irving Goldberg,yes. Joe Brait,yes. New Business Capital Improvement Projects—FY17-FY21 Catherine Laurent reported that the Town is looking at securing another bond for building improvement, as well as wastewater project. Catherine prepared a 5-year capital budget. The Finance Director advised that now they would like to look at a 10-year plan so Catherine added some projects at the bottom of page 3 that go beyond the five-year estimate. The projects were prioritized on the list and the Committee reviewed each item line by line. Some comments made include the following: PC-1 —Replace Flooring...Not under the bond;this is a regular CIP budget item. PC-2—HVAC Replacement at Coombs...Received grant from Green Communities which will be funding most of the work. Last thing will be installing energy management system(EMS). Want to put in control to manage EMS system and$180,000 has been budgeted for that. PC-3—Replace Generator at Quashnet...Original generator at the school;major repairs done last few years. Right now contract with FM Generators. PC-4 - - Security Cameras...Town upgraded to new system but still need to upgrade Library, Police Department,Fire Substation,and DPW. PC-5—High School Tennis Courts and Basketball Court...Applied to Community Preservation for funding but have not heard if being recommended. PC-6--DPW...Space needs assessment done by Weston& Sampson in 2015. Cost to construct new DPW facility estimated at$16-Million. Catherine provided a summary of construction costs for new public works facilities done recently—it was noted that Bourne recently completed their DPW construction at a cost of$11-Million. PC-7---Replacement of windows at Quashnet...Applied to Massachusetts School Building Authority and they have placed this project on the"invitation"list. Paul Funk commented that if approved,you get reimbursement as work donee—don't have to wait for completion of project to pay vendors. He stated Town has to vote approving the whole amount of the project. This would be replacing all the windows at Quashnet School.