6/6/2016 BOARD OF SELECTMEN Minutes

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7 Board of Selectmen Minutes June 6,2016 APPOINTMENTS &HEARINGS Public Hearing: Private to Public Road Conv rsion of Leeward LM: The Board of Selectmen opened the Public Hearing on the private to public road conversion of Leeward Lane. In accordance with posting requirements,the Hearing notice was read aloud into the record. Catherine Laurent,Director of Public Works indicated that Leeward Lane is a single road,and it is deemed a complete reconstruction project. The Town will be installing additional drainage in addition to the drainage repairs planned to correct a large pot hole. This is an incremental cost attributed to the failed drainage. The total betterment assessment estimate is$104,166.30. The maximum charge to be assessed by the Town of Mashpee for this betterment by each of the 9 property owners is $11,574.03. Donna Erdman 33 Leeward Lane asked about the payment process. It was disclosed the betterment would be to be contained on the quarterly real estate tax bill. There is an option to pay the betterment in full or to make quarterly payments over a twenty year time period. It was reported the timeframe for submission of the second petition is July 11''for the October 2016 Town Meeting. If the project is approved by a vote of Town Meeting,work is anticipated to commence the following spring. Gena Hotton, 25 Leeward Lane noted there is 14 Leeward Lane address for someone's driveway. Ms. Laurent indicated the referenced property has been included in the betterment assessment. It was disclosed that all residents pay an equal share. Ms. Hotton stated the condition of the large pothole is dramatic. She asked if the repair would have to wait until Town Meeting approval. Ms. Laurent indicated after a successful town meeting and vote of approval,the town would conduct an immediate temporary repair. Full construction would commence in the spring if the petition is received before the deadline for the October Town Meeting. Paul Perry,41 Leeward Lane reaffirmed the pothole may be a crater by October. Mr. Perry indicated the pothole has been enlarging since 1992. Mr. Perry stated the puddle is quite deep and most of it is situated on Cotuit Road. The DPW Director indicated the Town has added additional drainage to the project as the road is not sufficient to handle the capacity of the storm water. It was stated the source of the water is Leeward Lane. In the process, a second hearing is held, and the Board of Selectmen reviews the final betterment. This estimate is the maximum cost to be borne by each property owner. Gena Hotton asked why the pothole cannot be fixed now. In response Ms. Laurent indicated the Town has a limit on the amount of repairs. Typically one emergency repair is conducted and neighborhoods are encouraged to petition the Town for a road conversion. To conduct an immediate repair it would be necessary to obtain authorization from the Board of Selectmen or Town Manager, It was agreed if the petitioners succeed in getting the required signatures on or before the deadline in July for the October Meeting the residents would be allowed to meet with the Board of Selectmen to review the possibility of temporary repairs that may be appropriate.