8/13/2015 HOUSING AUTHORITY Minutes

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TREASURER'S REPORT: Budget to Actual Report: Mrs. Botsford stated that she did not have a budget to actual report from the fee accountant as he was still working on the year-end report. Since DHCD has issued Budget Guidelines for Fiscal Year 2016, with no increase to spending, he will be at the next meeting to do the year-end report and FY 2016 budget at the same time. Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the months of June and July 2015 and total as follows: JUNE $68,197.01 for 4001, $3,963.00 for Section 8, $36,737.00 for MRVP, $27,724.11 for Asher's Path Apartments, and $10,184.05 for Great Cove Community. JULY $39,684.27 for 4001, $4,003.00 for Section 8, $36,684.00 for MRVP, $31,01.4.68 for Asher's Path Apartments, $596.29 for the Housing Assistance Program and $13,352.40 for Great Cove Community, We have all residents paid in full at Asher's Path, Breezy Acres and Homeyer Village. We have one resident at Great Cove development who has not paid their rent, and notice has been served. We go to court later this month. We also have issued a notice to quit to one other resident who has several lease violations. We go to court on that one later this month, as well. We are 100% occupied at all developments except Homeyer Village where we have one vacancy. We hope to have this filled by September. One resident at Asher's Path has passed away, so we will have that unit to fill in the next month. A motion was made by Kevin Shackett and seconded by Richard Halpern to accept the Treasurer's Report as presented. The motion was adopted. EXECUTIVE DIRECTOR'S REPORT & UPDATES: Mrs. Botsford stated she had not mailed a report, since she has been out on medical leave and just returning. While out, she worked from home as much as able, but is just getting back to work part-time. She reports that the staff did an excellent job keeping everything going while she was out. Accounts payable and receivables were the priority and all reports were filed, as necessary. • Recertifications at GCC are completed. • Recertifications for Asher's Path are underway -- September is a big month for recerts at that development. • Mrs. Botsford will be doing a presentation for the Tribal Housing Commission next Monday, regarding our experience with the LIHTC development. OLD BUSINESS: a) Housing Assistance Program/CPC Funding.Reg uest: Mrs. Botsford stated that she wanted to know what the board wished for re -submitting another application for CPC funding for the HAP. After a brief discussion, it was suggested that a meeting with the new Town Manager might be the first step. Mrs. Botsford will request one. NEW BUSINESS` a) Fiscal Policies and Procedures Update., Mrs. Botsford had distributed a newly drafted Fiscal Policies & Procedure to members to review. She explained that the new policy changes are to reflect the management of Great Cove Community and to update the figures regarding quotes. A motion was made by Melissa Phillips and seconded by Jill Allen to approve and adopt the updated Fiscal Policies and Procedures as presented. The motion was adopted. OTHER BUSINESS: none Page 2 of 3