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At approximately 7:38 the meeting resumed, with Ms. Phillips now rejoining the meeting. <br />NEW BUSINESS: <br />a) Biennial recertifications Chapter 667• Mrs. Botsford explained to the board that some housing <br />authorities have requested, and received, a waiver from DHCD to conduct biennial recertifications for <br />their Chapter 667 residents. This not only saves time and paperwork for the housing authority, but it <br />assists these elderly and disabled residents in not having to fill out a lot of paperwork every year, Mrs. <br />Botsford stated that she is hoping to get a waiver before the process starts in December. A motion was <br />made by Richard Halpern and seconded by Jill Allen to request a waiver from DHCD in order <br />to do biennial recertifications for the Chapter 667 program. The motion carried. Mrs. Botsford <br />will send a letter requesting it. <br />b) Communily Preservation Application.for funding: Mrs. Botsford had distributed a proposed CPC <br />application for funding for a new program in 2016. A short discussion ensued and it was decided that <br />since we will be putting in an application to continue the Housing Assistance Program, we would not put <br />any other applications for funding in at this time. <br />c) Travel Polic adoption. Mrs. Botsford had distributed a proposed Travel Policy to the board. Mrs. <br />Botsford stated that, although some items regarding travel are covered in the Personnel Policy, the Travel <br />Policy covers all the potentials for travel. A motion was made by Jill Allen and seconded by <br />Melissa Phillips to adopt the Travel Policy as presented. The motion carried. Mrs. Botsford will <br />make sure that all staff members receive a copy of it. <br />d) Computer Security Policy adoption.•_ Mrs. Botsford had distributed a proposed Computer Security <br />Policy to the members, which is based on the protocol we already have in place, and the required WISP <br />(Written Information Security Program), as referenced by Massachusetts regulations. A motion was <br />made by Richard Halpern and seconded by Kevin Shackett to adopt the Computer Security <br />Policy as presented. The motion carried. Mrs. Botsford will make sure that all staff members <br />receive a copy of it. <br />e) Mashpee Cares Committee: Mrs. Botsford stated that the board had agreed she would be the <br />representative for the housing authority however due to scheduling Mrs. Botsford has been unable to <br />make any meetings. Mrs. Botsford stated that meetings have been held in the evening and have either <br />been when she has had a board meeting or is in school. She didn't want the Town to think we were not <br />interested in being included, but her schedule just has not allowed her to attend. Mrs. Botsford <br />wondered if someone else would rather attend in her place. After a brief discussion, it was decided that <br />Mrs. Botsford could attend when it was convenient, and in the meantime if the committee needed <br />something specifically from the housing authority they could contact us. <br />OTHER BUSINESS: none <br />COMMUNICATIONS CORRESPONDENCE: none <br />MEETING ADJOURNMENT: A motion was made by Jill Allen and seconded by Kevin Shackett to <br />adjourn. The motion carried. The meeting was adjourned at 8:00 PM. <br />Respectf.ally�ubmi ed, <br />f , <br />t` � <br />keila Botsford, MPHA, / HM, C8P <br />Secretary <br />Executive Director <br />Page 6 of 6 <br />