10/1/2015 HISTORICAL COMMISSION Minutes

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We discussed sending copies to libraries, including Boston Public Library and Mass. Historical Society and agreed to send one to all Cape Cod libraries. Postage for single book (1 lb, 1 oz) is $3.22 media rate, $5.95 priority, $16.95 overnight. Nancy suggested using cash sales to cover postage prior to payment by purchaser. Kathy Mahoney has told us that she can distribute copies to the CLAMS (Cape and Islands) library directors for us at their meeting in Oct. The first two articles on the Town Warrant/Town Meeting Oct 19 affect the Historical Commission and were added to the Warrant by the Town Manager. Article 1 is to set up a Revolving Account for the Historical Commission to deposit funds from the book sales. Proceeds from the sale of the book will go into this new account to be used for Mashpee historic preservation. Article 2 asks for monies for furnishing for town buildings, including monies for shelving and other furnishing needs. Rosemary described publishing her first Mashpee history for the town's 125th anniversary. All sales from the book went into the town General Account with none available for the Historical Commission, Upon approval of a Revolving Account, all monies from the new book sales will be turned over to the Treasurer for deposit in the Revolving Account to be used by the Historical Commission. Ann will be responsible for collecting and delivering money to the Treasurer, with a break down for the book ($24.95), sales tax ($1.56), and postage. Nancy will takeover when Ann leaves for the winter. There will be no restrictions on use of these funds by the Commission. Rosemary itiforined its that we have a Donation Aeeowit se€ up wider Chainuati Awe Tanneyhill with ars anonymous $10,000 donation for preservation of town history, with some very broad stipulations about the use of these monies. There is a balance of $5400. Frank suggested that we move on to status of boxes being moved into the building, what should we be doing. Nancy reported that we have a new volunteer, Ed O'Connor, who has been working with her since August, to bring back most of the boxes taken to Anchor Storage in January 2012. Nancy would like access to many of the boxes to learn the history of the Historical Commission and to answer the public 's inquiries. Ed, Frank and Nancy picked up 3 unused bookcases donated by the Brooks Free Library, Harwich, to use while sorting contents of the boxes temporarily moved into the basement. (In July we also received the loan of 4 folding tables from the Friends of Mashpee Library to place the boxes on as we work, and 2 folding tables from Mashpee Library children's department arranged by Director Kathleen Mahoney.) Nancy would like to finish moving the boxes, so the file cabinets are unobstructed and can be moved. We had some discussion about how to arrange the 13 file cabinets which remain at the storage facility. Catherine Laurent, DPW will move them as soon as we are ready. Frank and I need to develop a layout for the file cabinets on both floors. Town Manager Collins has assured us we will have bookcases and shelving but we need to see the floor plans developed by WB Mason salesman Bob Thorpe so we can decide where the file cabinets can be placed. Rosemary emailed to Mr. Collins scanned pictures of furniture and layout on both floors before renovations and marked items lost in the move. He is very willing to assist us in making the space useable again. The 2017 budget may be able to replace the lost items as well as increase Ann's number of working hours to put the Archives back together again. Ann is willing to work another day each week during this period. (As a part-time employee she cannot exceed 19 hours a week.)