7/13/2015 CULTURAL COUNCIL Minutes

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Minutes Mashpee Cultural Council Monday, July 13, 2015 Present: Barbara Cotton, Sarah Daley, Patty DeBoer, John Miller, Bruce Taggart, Dawn Thayer, Madeleine Walsh Absent: Susan Clark (new member), Joyce Mason, Lynne Waterman The meeting was called to order by Ms. Cotton at 9:22 a.m. Minutes The minutes of the meeting on June 1, 2015 were tabled until the next meeting on Monday, September 14, 2015. New Business Membership Dawn Thayer and Patty DeBoer were welcomed and reminded to complete basics training if not having done so. After discussion about the timeframe of current council members' tenure, John Miller made a motion to delay accepting any new council members until after the next round of the grant. This would allow for a more staggered departure and influx of member, allowing for more mentoring and experience in the future. Barbara also reminded the council that all members must live in Mashpee. Motion was seconded by Bruce Taggart. VOTE: Unanimous of those present, 7-0 Thank you Joyce Mason As an expression of the Council's gratitude for Joyce Mason's dedicated service on the Council, Ms. Cotton indicated she would deliver flowers and a signed card to her office at Town Hall. Ms. Mason is retiring from her positions in town this July. Publicity A sample of the Council banner that is to be used at events sponsored by the Council was presented to members by Sarah Daley and Barbara Cotton, both of whom designed the product with some suggestions by John Miller. The banner is currently being printed. It is hoped that council members will attend events that were awarded grants and bring the banner with them. John Miller volunteered to design and fund rack cards to further publicize the work of the Council by possibly using the same design as the banner for the front of the card and the mission statement on the reverse side. He has also created a Facebook page. Mentorship New members are encouraged to seek any necessary guidance or answers to questions from Council members on the contact list. Contact List Sarah Daley will prepare a contact list with information on and for each Council member. Treasurer's Report In addition to distributing a current Council member list with each person's start and end date of service, Treasurer Bruce Taggart also distributed a list of funded and denied projects in 2015 noting which grant recipients have been reimbursed as of 7/10/15 and that Missoula Children's Theater—Aladdin was cancelled, and that $5oo will be rolled into the FY 16 grant fund. All funded projects/events are to be completed within one calendar year, Jan. 1— Dec. 31.