5/8/2014 HOUSING AUTHORITY Minutes

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• COMMUNICATIONS/CORRESPONDENCE: State Audit Report: Mrs. Botsford stated that she had ernailed the board that the report had cone in with no findings and she distributed to each hoard member their bound copy. Mrs. Botsford was congratulated on the results and all the hard work that goes into it. Email from Jere Mason/Audit: Mrs. Botsford shared with the board an email string that originally started with an email to the chair from Town Manager Joyce Mason in which she stated that the tern needs to audit the CPC funds used for our Housing Assistance Program. Mr. Halpern had forwarded the email to Mrs. Botsford to reply to in wh.ich she did (continuance of email string). Mrs. Botsford pointed out to Ms. Mason that vire are subject and comply with several audits and that she is unaware of any additional audits needed. Ms. Mason responded stating that her auditor has asked that she seek approval from the board and if not in agreement then she-will schedule her""Risk Assessment Team""to do an internal review. She specifically asked to know the position of the beard, therefore it was placed on tonight's agenda. Mrs. Botsford stated that the housing authority has already provided an accounts payable report to the selectmen and has nothing to hide; Audits, however, are time consuming and cost money and no other CPC-funded program/project is being required to undergo a special audit. Mrs. Botsford contacted Stuart Saginor, the Executive Director of the Community Preservation coalition in Boston, and it was suggested that vire ask for the citation in state statute that gives the town the authority to make this requirement. Mrs. Botsford shared that email with the board, as well. All members reviewed ali the emails and it was agreed that Mr. aginor's email sums it all up. A mot0i n was made by Mr. Marsch and seconded by Mr, Shackett to have Mrs. Botsford send a letter to Ms. Mason informing her f the board's position that based upon the information received,there is no further audit required. The motion carried. Mrs. Botsford stated she would send the letter. NET ME 'TIN : Given Mrs. Botsford's medical leave, there will be no June meeting. The next (meeting will be Thursday, July 10, 2014 at 6:00 PM unless changed beforehand. MEETING ADJOURNMENT: A motion was made by Mr. Laporte and seconded by Mr. Shackett t adjourn. The motion carried. The meeting was adjourned at 6:40 PM. Iespectf sub d, 1 Ila Botsfobd, MHA, M, c7P ecretary Executive Director Page 3 of 3