5/8/2014 HOUSING AUTHORITY Minutes

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i Accounts Pa ables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the month of April 2014 and total as follows: January $49,457.34 for 4001, $4,679.00 for Section B, $32,781.00 for MF VP, $105,905.31 for Asher's Path Apartments and $8,370.12 for the Housing Assistance Program. Mrs. Botsford reported that we have all residents paid in full at all developments and we are 100% occupied at all developments. A motion was made by Mr. Laporte and seconded by Ms. Allen to accept the Treasurer's Report as presented. The motion was adopted. EXECUTIVE DIRECTORS REPORT:. Mrs. Botsford mailed members her written report for April, asked if there were any questions (there were none), and added the following report: • we received ars email from our Asset Manager at MHIC that we are the only property on budget 0 Mrs. Botsford is working on preparing the Capital Improvement Plan for the next 3 years. She has.a tele-conference with a D11CD representative tomorrow to Mart it and hopes to have it to the board for approval at the next board meeting. • Gina Orlando, Assistant Property Manager/FISC, has givn notice that she is leaving at the end of May. Mrs. Botsford has advertised for the position and wants to expand it a little. First interview was done today and a few more are scheduled for tomorrow. She hopes to fill it before ina`s last day so that some cross-training can take place. 0 Mrs. Botsford reported that things are much more settled administratively in Brewster, but thea is an ongoing problem with the maintenance staff person. She is trying to make things work, but no success so far. She feels that she will need to get support from the BHA board to proceed with termination but she is worried about having coverage, especially while she is away on sick leave. It was suggested, and agreed, by the board that Vincent be taken over to Brewster for a whole week to get things in order either now or when there is a vacancy. Mrs. Botsford will consider this. OLD BUSINESS: Breezy Acres Expansion/Great Core Community update: Mrs. Botsford informed the board that the walk- through was done on the property today. She and Vincent Gault attended to become familiar with the heating, electric, grater, sprinkler, and alarm systems. Adrienne is going to a meeting with the tern next week because they want to withhold the occupancy permits until the grass is growing. In the meantime, applicants are being processed now and as soon as they are approved by us they get sent to HAC for approval and then MHP (Mass Housing Partnership) for final approval before being able to move in. CPC application submittal: Mrs. Botsford stated she has not finished getting an application drafted but we have time as the deadline for fall Town Meeting has already passed. She will soon get it finished and put it to the board for approval. NEIN BUSINESS: Budget Revision:n: Mrs. Botsford stated that Torn Joy has processed a budget revision based on DH D's memorandum allowing for an exemption for some snow removal expenses. The budget was presented to the board for approval. After review, a motion was made by Mr. Laporte and seconded by Ms. Mien to accept the budget revision as presented and submit to DHCD for approval. The motion was adopted. OTHER BUSINESS: none Page 2 of