4/26/1994 BOARD OF ASSESSORS Minutes

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■ Board of Assessors Meeting Page LD BUSINESS. New Filing sten for Assessing Department I David Bailey informed the status of this matter. He explained that it is difficult obtaining information on an electronic filing system. An reputable office supply company has suggested that Assessing not go the electronic route; it is in process of sending information on additional recommendations . The company is concerned about the old wiring in Assessing ' s flooring as well as the ceiling height. It deals mainly with medical systems - some quite high and six foot widths - and quite costly. David Bailey further informed that a filing system unit of particular interest is box shaped, perhaps ' b ' , and rotates inside similar to a lazy susan; the unit would provide perhaps four times the , present filing space. He has requested that the company ' s sales representative for office systems recommend the best system for Assessing ' s office space , regardless of cost - then, a proposal for a system that would be most practical , with cost as an issue although not the prune issue. 'Mr. Bailey expressed opinion there may be enough money in the expense budget to install a new counter with space for a filing system beneath -- without requesting additional funds at Town Meeting - funds which may be refused because the entire Town facilities may be redone and prior improvements may be wasted. He felt that' Assessing may have enough money this yearleft from In 'down Travel , and he felt that an economical solution to the much needed filing space problem could be resolved this year . Chairman Greig referred to his proposed filing system and floor plans ; he initiated lengthy discussion and sine discussions relative to the size, present layout, and proposed layouts of the Assessing office. David Bailey pointed out that the office supply company deals mostly with medical filing 'systems which are extremely costly. Robert D Lory asked if funds could be obtained through the Board of Selectmen. Mr. Bailey made comment that if Assessing personnel are patient, perhaps the selectmen will fund all of Assessing ' s physical office needs - but this may be too far in the future! Chairman Greig recommended that small , needed improvements now be accomplished in the Assessing Department. He pointed out that next year begins the financial burden of the new high school ; funds for needed improvements may be difficult to obtain. David Bailey and Board Members expressed agreement.