4/5/2007 BOARD OF ASSESSORS Minutes

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I , r Contractor's procedure for checking on his own work. Paul Andrews basically is looking for a system of checks and balances. Jason Streebel stated that he and Sue LBourne plan to work on taking a sampling of what has been done. 3. Nine-Year Cyclical Listing. Paul Andrews asked about the status of the nine-year cyclical listing, in which every property is visited at lust once every nine years. Jason Streebel stated that it technically will be checked on for 2012, and is going to male sure that every property is listed within the next 2 gears and has.contracted with Paul Kapinos&Associates to assist with this process starfing in October'07 after the revaluation has been successfully completed. Jason stated that there are approximately 4500 to 5000 parcels in ll ashpee with no record of ever having been visited. Jason Mated that he has already run several reports analyzing where the Assessing Office is with the process, and ghat needs to be done. 4. Abatement status update. Jason Streebel stated that after today's meeting, 70 of the 106 abatement applications received will have been processed. Jason stated that the abatement rete, as a percentage of a possible total parcels, was a .00 or one half of one percent) abatement percentage return on the total base. .Jason stated_that the Department of Revenue states that anything under 3% is considered very good. The tax rate is likely to go up next year, which may result in an increase of abatement applications received. Starting next week, Jason reported that they will be doing a complete land review. The process will take several months. S. New Data collector. Jason Streebel reported that the Town has not yet advertised for a new Data Collector, but anticipated that the ad will go out within the next week. The position is 40 'Hours per week with starting salary of $321000. F' . DOR Items. Jason Streebel reported that the DOR is sill finalizing the details of how they are going to do the revaluation certifications. . New Seabury country club. .Jason Streebel reported that the Brewster Golf course turned out to be not relevant to the situation with the New Seabury Country Club. Brewster Golf Course is owned by ars individual. The details of that case were not so much that it was a private course, which it is, but that the owner wanted to do some private development on the course. The case is still not settled but is not equivalent to the situation with New Seabury. New Seabury is stating that the golf course is open to the public, and points to all the chanty events, golf tournaments, weddings, and corporate events where the public is invited. Jason Streebel pointed out that there are towns on the Cape that are doing it both wars: some towns consider their golf club open to the public because of the events held that include the public, yet the golf course is open to members only. And there are some towns that are considered private because their golf course is open to members only. Jason stated that the Bureau of Local Assessments, under the DOR, , maintains a staff of attorneys and would be available for questions and would offer ars opinion if the BOA elects to contact the bureau. .Jason Streebel felt that if the BOA denied the New Seabury Golf Club its abatement application, the decision would be appealed. After further discussion as to hour to handle the situation with the New Seabury Golf Club, it was decided that a letter from the BOA should be prepared to go to Town~ Counsel first for an opinion. Depending upon Town Counsel's advice, the next step might be to take it to th e DLS. The BOA would start at the local level for advice before escalating the case to the Mate level. The abatement has already been approved by the BOA for'06. The decision from the BOA for an '07 abatement approval will not have to be made until October of 2007 when the next year's taxes are set up. 2