2/14/2013 HOUSING AUTHORITY Minutes

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TREASURER'S FtE P T: Budaet to Actual Ike ort: Mrs. Botsford presented the budget to actual report, prepared by the fee accountant, and reviewed it with the board, explaining the variances. The report is based on the budget for Fiscal Year 2012, since our Fiscal Year 2013 has not yet been approved, although Mrs. Botsford heard from DHCD this morning and the budget is being recommended for approval. Once it is finalized, we will be notified. Accounts Payables: Mrs. Botsford presented the warrants for signature, The warrants for signature tonight are for the ,month of January 2013 and total as follows: $24,823.96 for 4001, $8,050.00 for Section S., $16,130.00 for MRVP, $44,640.88 for Asher's Path Apartments and $13,058,20 for the Housing Assistance P rg ra ren. i We have all residents paid in full at Breezy Acres and Asher's Path. We have one resident who hasn't paid at Homeyer Village and we just entered into an agreement for possession today at court. we are l00% occupied at all sights but expect 2 vacant units at Asher's Path at the end of the month. The process is underway for selecting new residents. A motion was made by Mr. Laporte and seconded by Mr. haat to accept the treasurer's report as presented. The motion was adapted. a. EXECUTIVE DIRECTOR'S REPORT: Mrs. Botsford railed members her written report for January and added the following report: • overnor"s Commission/Advisory Committee update: I've attended two ,meetings this month. Mass NAHRO has filed its legislation —completely different from Governor Patrick's—and has received co-sponsor support for 79 legislators. t met with Representative Vieira and he is not supporting theGovernor's bill. • Vincent did an excel lent job over the weekend in handling all of the properties following and during the blizzard. 0 we received our Formula Funding award for Fiscal Year 2015. I will need to go into the database to adjust and update what vire have done so far. This system is currently being upgraded by DHCD and I'm hoping to attend some training on how the new system works. So far, we have done all of our Fiscal Year 2012 projects (replace Horns/strobes in Fire Alarm system, replaced all stair treads in 3 stair wells, installed new kitchen counter tops. For Fiscal Year 2013 Capital Improvements, so far we have completed the replacement of CO2 detectors in all units, replaced the Electrical Disconnect/breaker at Breezy Acres, and replaced the bathroom fan motors in all units. Six more kitchen countertops are scheduled to be replaced in the net ,month, a new washer and dryer will be purchased in the spring, two flooring replacements will be done as units turn over, and two kitchen counter tops, sinks, and kitchen cabinets will be replaced at Breezy Acres in the net month or so. 0 The State Auditor is still conducting their audit. They are running about I month longer than expected, but should be done by parch 1. We received permission to destroy old records, so the shredding of them has started. • As agreed in the mediation, I will be meeting with Asher's Path residents every other month to go over any issues/concerns they have. My first ,meeting is nett Thursday evening. • I checked with DHCD today on the status of our budget, and it is being recommended for approval. If approved by the department head, we should get a later in the next couple weeks. OLD BUSINESS: Breezy Acres EXansion great Cove Community UJ date; Ms. Danner was not present for the meeting, as expected so ,Firs. Botsford gave a short update to the board. Ms. Danner will attend the meeting in March. NEW BUSINESS: Page 2 of