9/12/2013 HOUSING AUTHORITY Minutes

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t f SECRETARY REPORT. Minutes for the regular meeting held on July 11, 2013 were mailed to members before the meeting. motion was made by Mr. Harsh and seconded by Mr. Sha kett to accept the minutes as presented. The motion was adopted. TREASURER'S ER' REPORT: Budget to Actual Feort: Mrs. Botsford presented the budget to actual report, prepared by the fee accountant, and reviewed It with the board, explaining the variances. Mrs. Botsford informed the board that there were a couple more year-end adjustments the fee accountant still needs to make, so the official financial statements are not ready to be voted on. Also, she pointed out that the budget to actual report is done based on the fiscal year 2013 numbers, as budget guidelines have not yet been released for fiscal year 2014. Accounts Payables: Mrs. Botsford presented the warrants for signature. The warrants for signature tonight are for the months of July and August 2013 and total as follows: For July: $33,887.38 for 4001, $5,842.00 for Section 8, $17,288.00 for MF VP, $42,449.26 for Ash is Path Apartments and $8,010.68 for the Housing Assistance Program. For August: $39,660.29 for 4001, $5,04 .00 for Section 8, $16,54$.00 for MR P, $24,886.86 for Asher's Path Apartments and $7,51805.1 for tl H ousing Assistance Program. r Mrs. Botsford reported that we have all residents paid in full at all developments. We have only one vacancy at Homeyer Village. We need to do a transfer for an existing H rneyer Village resident who needs an accessible unit. The resident in one of our accessible units will need to transfer to the non-unit that carne available, as he doesn't need the accessible unit he's in, so this will result in two more unit turnovers. The process is underway for selecting a neve resident for one unit. A motion was made b Mr. Shackett and seconded by Mr. shakett to accept the treasurer's report as presented. The motion was adopted. EXECUTIVE DIRECTOR'S REPORT: Mrs. Botsford mailed members her written report for July and August and added the following report: I contacted the State auditor earlier this week to get the status of our draft report. It is still not ready. • Public Hearings have started for the Governor's bill versus the MassNAHRO bill. one was held in Springfield last month. Two more are scheduled in October. I'll be attending both and speaking at one of thea. The board requested that we review Carol's employment after 6 months of increasing salary and hours. Carol is doing a great job and willing to take on more work and learning. I would suggest that it would be a good idea to have her attend the Spectrum Lover Income Housing Tax Credit(LIHTQ training and maybe even get her C3p credentials. It would be a big asset to lis t have her trained in.tax.credits. There is training in November that Mrs. Botsford would like to send her to. A motion was made by Mr. Hars h and seconded by Nor. Sha lett to use Asher's Path savings funds to send Carol to a Spectrum LIHTC training. The motion was adopted. • Capital Improvement Plan was accepted, but I have not yet received the official letter. We are ready to move forward with several projects, as soon as we do get the official instructions from DHCD for proceeding. • DHCD has not yet released the budget guidelines for Fiscal Year 2014 but they have announced a few things about it. There is going to be a % increase to the spending levels, however [sousing authorities will be required to include in their operating budgets the cost for a single-audit. This is new, as the State Auditors have done all audits in the past, if you have all state units. 0 I attended the annual Leo Dauvver conference last week. Treads are still in doing non-profit work • I forwarded you ray annual Affirmative Action Analysis report for September 1. Page 2 of