4/25/2002 CULTURAL COUNCIL Minutes

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Mashpee Cultural Council meeting 4/25/02 8:30 a.m. Present: Jim Long, Joan Brown, Ann whitlow,, Helene DeFoe, and Maureen Rounds, Lola McCray and Sunny Merritt. Minutes of 12/6/01 were approved. Motion to approve made by S. Merritt and seconded by A. Whitlow. Jim Long opened the meeting by welcoming Lola McCray to the committee. Lola had been a member for five or six years previously and is rejoining the committee for a new term_ Iola gave a bnief overview of how the committee functioned during her prior service. She mentioned that performers were invited to appear before the comnu*ttee to make a presentation in addition to their wr'tten grant application. She also provided some history on how the previous committee had handled the financial aspects of the grant awards. Jinn and Joan have been trying to track down past financial records to determine how much funding had been carried over from prior grant rounds. They had success at tracking down who had been paid for completing their performances but had no luck at tracking down records on grants that might be outstanding but not paid. The committee felt that any performer wh had not completed their project within a year of the grant award would be out of luck. Those funds should roll over to the next grant round. Jim and Joan will continue searching for the next few weeks to reconcile payments made and remaining funds. They will meet in a couple of weeks to discuss their findings. If no further information is available, the committee felt they should accept the balance figure Diane Rommelmeyer had provided to then. As of 4/11/02, the account had $3,724.95 as a balance. The committee received 3,3 00.oo in March.2002, so $3 24.95 would have been carried over from prior years. The committee had approved $3,400.00 in grants, so $224.95 will carry over to the fall grant round. Jim had asked Lisa Hergenrother if the committee could award funds fromprior years this spring_ He was told that the funds had to be carried over to the next grant round. Year-to-date, Ard Gras and the pass program to see the Nutcracker have been completed and paid. Dates have been set for the following performances: Yankee Notion will perforin on the library grounds August I& as part of the Artisan's Fair. Ruth Hercovitz willerform at the Senior Center on May 29P. rd P y Roger Ticknell will appear at the library on July 2 . Alicia Quintana has been in contact with Janet Burke, Children's Librarian, to set a date for a performance this summer. Helene will check with Janet to see if a date has been set.. The Ziter'ori Theater trip has been scheduled for May I". Jiro has not heard from the Boys and Girls Club about a slate for their project. He will check with them to see if something has been scheduled.