6/8/2005 HISTORICAL COMMISSION Minutes

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C' Road A.,)rr; I Vfas'Iveo. I CISAX"IIIISMS 026 9- j:� U MASBPEE FHS TORICAL CONMSSION Minutes of Meeting - June 8, 2005 Commissioners Present: Ann Whitlow, Chair; Lee Gurney, Rosemary Burns, Sunny Merritt Commissioners Absent: None Mashpee Historical. Commission convened the meeting at 9--3)0 wn Wednesday, June 8, 2005 and proceeded to address the items on its agenda. The first order of business was review of the minutes of the last meeting, held November 19, 2004. They were approved unarn'mously. The second item consisted of a status review and discussion of the Commission's budget. Chairman Whitlow reported that more than 97% of the non-personnel budget has been expended. 110 Approximately $660 will be returned to the Town at the end of the fiscal year, June -) , 2005. This is a result of our clerk, Lois Wakefield-Perry starting after the beginning of the fiscal year. The balance in the Donation Account is S5,,649.3 2) of which $3),3)5 6.2 8 are restricted funds donated by Ann Tanneyhill. The third item involved reports on various Commission projects: The Schoolhouse: Ms. Whitlow announced that a"fends" group for the schoolhouse has been formed as a §503 (c)(3) corporation through the pro bonoassistance of Jeremy Carter at Wilkins & DeLong. This group vn-ll be known as "The Mashpee One-Room Schoolhouse Preservation Council",' or MOSPC- There will be 15 board members, at least one of whom must be a member of the Mashpee Historical Commission. The,MOSPC President will be N4HC member Sunny Merritt, Treasurer Grace Talmage and Clerk Fran Giambarba. Bylaws and Articles of Incorporation arre%being written and will be presented to the Commission. Next, discussion followed on the status of the data processing project. The Archives library data is complete and is being verified. Judy Godin is now working on the audio/video tapes. The designation of reference books is in progress. A separate data base of To positions will be created and linked to other information. Procedures are or will be written for how ail of this data is handled and kept up to date. A brief discussion ensued about handling a variety of documents and other materials. The Commissioners agreed unanimously to follow State guidelines for the disposition of historical records and to go through excess materials to better use limited storage space.