4/9/1998 HOUSING AUTHORITY Minutes

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Minutes of the, Meeting Mahe Dousing Authority Board o Conmussionefs April 9, 1998 The meeting was called to.order by the Chairperson at 5:43 p.m. and a quorum declared. Members present: E. Stuart Peoples,Karen A. Rudd,Marie Younger and Constance M. Mills. Other is attendance included: Leila Botsford,Executive Director;and Cheryl Burke,Resident Association representative. Members absent: Jessie Ferr no SECRETARY'S R. P RT: Ms. Rudd announced that the minutes for the last four meetings need to be tom . Comnussioner Younger accepted to task of getting them all typed,with the help of lis.Ferino if possible. TREASURER'S REPRT Treasurer's report was distributed listing accounts activities for the month of February 1998 and the Budget to Actual and Narrative were presented to the Board for review: Accounts Payablcs totaling$6,265.71 were presented to the Board for review,approval and signatures. The bill-from MCI for the cellular phone was not paid. Mrs. Botsford will call thein to be sure the phone was returned by the former Director-and close the cellular account. Rent Delinquencies: The Executive Director reported that tenant rent cards have not been posted in computer since July 1997, so there is know way of definitely knowing who is delinquent. She is in the process now of sorting through everything and preparing to eater everything into the computer. This process will tale at least one full day,if not more. Audit Exit Report; Audit report was reviewed and each item explained by Executive Director and/or Chairperson Mudd who both attended the exit meeting. Ms. Rudd issued a written response to the auditors on the findings and Mrs. Botsford stated that she is in the process of addressing all items appropriately. motion was made by Nits. Nilly and seconded by Mr.Peoples to accept the Secretary's report as presented. The motion was adopted. PROGRAM UPDATE: TE: The Executive Director held an open house with the Homeyer Village residents on her first day from 8:00 AM to 10:00 AIH several residents stopped in for coffee, tea and a snack and all went well. Mrs.Botsford reported that one 705 resident came in with$600.00 towards a rent arrearage. when reviewing the file,an arrearage of over 1,000 was apparent as of December 1997. Once rent cards are entered into the computer and accurate figure will be available. Nis. Botsford reported that since starting Monday there has been little activity with leased housing programs. Mrs. Botsford reported that she had spoken with iris. Nancy Ford at Mashpice Village. Currently there arc eleven(1 1)MRVP project based units that are not occupied by our tenants. Ms. Ford agreed that as they turn over,Mashpee Housing Authority will be asked to provide tenants off our waiting list. It was requested by Nis. Rudd that the Board be kept updated monthly on the number of participants we have in each program. to H MEY R VILLAGE RESIDENT ASSOCIATION: Ms.Burke reported that the open House was very rice and that she has heard many good things from the other residents.