6/14/2001 HOUSING AUTHORITY Minutes

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Minutes of the Meeting MASHPEE HOUSINGAUTHORITY T f�S'-NDEE ard of CommissionersT!0)V��' CL E R K June 14, 2001 0 1 VILIL 20 PN 3* 45 The meeting was called to order by the chairperson at 5:43 p. . and a quorum declared with the following members present: Mary Likins, Lord Finton, and Laverne Williams. Also in attendance was Leila Botsford, Executive director, Thomas 3. Joy, Jr., Fee Accountant, and Carla Roy, Ms. Finton introduced Carla Roy who'won a write-in campaign for a position on the board. Since Ms. Roy is a recipient of rental income from the lahpee Housing Authority under the section 8 program, Ids. Roy must obtain written permission from the state Ethics Commission before she can participate in a meeting. SECRETARY'S REPORT: Minutes for regular meeting held on May 10,, 2001 were presented. Motion was made by Ms. Likins and seconded by Ms. Williams to accept the minutes as presented, The motion was adopted. Ms, Finton then recognized Mr. Joy and stated that we would handle the Budget Approval before the rest of the agenda items so that he could be excused. Fiscal )Lear 2002 Budget Approval: Mr. Joy addressed the board by explaining the changes in the state budgetprocess, I r. o y e� lamed that all bud ets must now be p submitted electronically via the Internet, He went on to explain that DHCD has set up training for all housing authorities which they rust attend to learn the process and to get their i.d,s and passwords in order to do the submission,, l ashpee"s training is set to take place on Friday, June 22 which is the sane day that the budget is due. Due to the timing conflict a waiver will be submitted by Mrs. Botsford to west an extension for submission. Mr. Joy gent on to explain that the state has again allowed a o increase to salaries; an extra $125.00 per unit for common area improvements; and $3,,600,,00 for capital improvement, lir* Jour.stated that he and Mrs, Botsford have been in contact with DHCD regarding money for carpet replacement but so far have not heard whether or not we would be eligible for this money. Mr, Joy went on to explain the 4001 budget submittal line by line, including salary prorations. He explained that the authority will be asking for an exception for truck insurance since this is the fiat year we have had a vehicle and we've never had the expense of vehicle insurance. Mr. Joy also reviewed the 1 Rvp budget and explained that the $14,223.00 on line 24 is money in reserve which could be used for office equipment, legal expense, etc. A short question and answer period tools place and then a motion was made by Ms. Likins and seconded by Ms. Williams to approve the 4001 budget as Page 1 of