4/28/2008 HOUSING AUTHORITY Minutes

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i i Of tk meet.VL'o MA,S L�LS I N C, A l Tlt �.l TY 1�'Dard of Apr' 20, 2002 THIS MEE TjTNG RYAS AUDIO TAPED FOR TSE P RP 5E OF T]?ANS 'RIP7YON OK Y. 1, MEETING CALLED To ORDER: : The Vice Chairperson called the meeting to order at 5:35 PM. A quorum was declared with the following members present: Jill Allen, Charlotte Carron, Richard Halpern, and Francis Laporte. David Harsch arrived at approximately 6:05 PNS. Also in attendance: Leila Botsford, Executive Director/Board Secretary, Edward A. Fish, Michael Fish, Vincent Gault, Maintenance Superintendent, Fran Delgado, Asher"s Path resident, Sue Davenport, Asher"s Path resident, and Paul McLaughlin, Asher"s Path resident. The Vice Chairperson asked if there was any public comment and recognized Sue Davenport who asked to read a letter addressed to her. Edward A. Fish and signed by all but four Ashe s Path Apartments residents. The letter states that the working relationship with the i lashpee Housing Authority has always been very positive and for the most part residents are very happy at Asher`s Path Apartments. The letter goes on to outline two issues that that residents feel have not been appropriated addressed by Peabody Properties Management. The first issue of concern is that the two side-doors on the building are not accessible residents with mobility issues and there are no railings. Side doom are being propped open, because the walk from the side parking lot areas to the front entrance is too long a walk for many residents. The long walk in all weather conditions), and the propping open of the side-doors, are both unsafe solutions. residents suggested that the doors be charged to accommodate key-card entry, and that ramping and handrails to added. After hearing the residents'concerns her. Fish stated that he guaranteed that the issue would be resolved in 30 days. Mr. Fish thanked the residents for corning forward and speaking up. Mr. Fish stated that he visited the property efor 'the meeting and was vary upset about the lawn at the site. Mrs. Botsford stated that the purchase order was just approved by Alyce Tracey last Thursday'and that Maffei had started the work as soon as it was approved. Mrs. Botsford explained the history surrounding this issue. She stated that while she was out on medical leave last fall, whoever did the budget did not include enough money in the landscaping line-item for fertilization, turning on the irrigations system, mulch, spring or fall clean-up, or flowers. Mrs. Botsford had brought this to the attention of Alyce Tracey and Laurie McGuire but was told that she needed to work within the budgeted amount. She stated she has gone back and forth with therm for the last few months, to no avail so she was forced to submit a purchase order for only the minimal landscaping (lawn mowing, turning on and off the irrigations system, street sweeping). Mr. Fish stated that it is so important to him that he will make sure that there is enough money for everything that is needed. Mr. Fish asked that Mrs. Botsford forward everything to nim with regards to this issue. Mrs. Botsford stated that she will be at training in QuiffIc tomorrow, but will get everything to him first thing Wed.nesday. . I IN E : Minutes for the regular meeting held on March 1 , 2008 were presented. A motion was made by Mr. Laporte and seconded by FIs. Garron to accept the minutes as printed. The notion was adopted. E4 . MEETING W TH MR, FISH/PEABODY PROPERTIES: The.vice chairperson asked Mrs. Botsford to review some of the items Of concern. Mrs, Botsfdrd thanked Mr. Fish f rcoming to meet with us and reviewed a little bit of the history of the project. Mrs. Botsford stated that although she missed much of the lease-up at the Ashe s Path Apartment building (due to her accident last July) she feels that she's made up for lost time in trying to learn the Low Income Housing Tax Credit Program LIHTC . -She had passed the Spectrum exam and has 20 years of property management experience, so despite the fact