4/28/2008 HOUSING AUTHORITY Minutes

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. that she had been out of work for a while she is feeling very comfortable and competent with regards to managing the property. Mrs. Botsford stated that she feels she is having some difficulty with one person in particular at Peabody Properties who does not communicate very effectively and can be demeaning. Several attempts have been made to communicate with this person with regards to training and timelines, to no avail. Mrs. Botsford has been provided the three three-ring binders that contain Peabody Properties policies and procedures, but the housing authority has many policies and procedures that we would like to incorporate at the property. So far, no answer has been given as to which Peabody Properties policies and procedures are necessary for the LIHTc program, and which are just suggested polices from Peabody Properties. Mr. Fish asked who this person was and asked Mrs. Botsford to be open and honest about things. Mrs. Botsford responded that is was Laurie McGuire. Mr. Fish stated that Ms. McGuire's actions were unacceptable and so she would be replaced. Someone else from Peabody Properties would be assigned to the Asher"s Path Apartments site. Mrs. Botsford stated that she does feel that she has plenty of time at the property to handle the workload. Mrs. Botsford stated that this is a great project that could serve as a good example for other housing authorities to collaborate with property management companies. Mr. Laporte pointed out that Mrs. Botsford has gone above and beyond her duties and responsibilities to male Asher's Path a nice place for the residents to live. Social activities are being done, a personalized newsletter is being done and added to the Peabody Properties, and there are regular meetings between Mrs. Botsford and all the residents. The board thanked Mr. Fish for coring to the meeting and for working so cooperatively with the housing authority. . ADO PTIO Iof REVISED IINCO lE LIMITS— M RVP: Mrs. Botsford provided the board with a copy of the new Income Limits for MRVP as received recently from DHCD. After a brief discussion a notion was made by Ms. Allen and seconded by lets. Garron to adopt the new Income Limits for the M VP as presented. The notion carried. . EMPLOYEE BONUSES: The subject of employee bonuses was tabled from the last meeting. Budget guidelines for FY 2008 allow for up to $3,000.00 in bonuses to be awarded for housing authorities employees to award special efforts and initiatives. After a discussion among board members, in recognition of the extra work required to get Asher's Path Apartments built and occupied ahead of schedule, for being awarded two grants from the town's Community Preservation Act Committee for the Breezy Acres Expansion Project, and for going above and beyond to keep the office running smoothly after firs. Botsford's accident last July, a motion was made by Ms. Allen and seconded by Ms. Carron to give Alice Eld a bonus in the amount of$750.00 and Mr. Gault and Mrs, Botsford a k bonus in the amount of$1,250.00 each. The motion carried. Mrs. Botsford thanked the board. . OTHER BUSINESS: Mr. Halpern asked if they were forming a tenant organization at Asher's Path. Mrs. Botsford stated they were, and in fact she encouraged it. She spoke of the benefits of having a tenant organization and hover management the housing authority) and representatives of the tenant organization can work cooperatively together on major issues. Asher's Path residents asked for Mrs. Botsford"s input on organizing and she is meeting with-them nd trying to help there through the process. T. NEXT I E I C: The next regular meeting is scheduled for Thursday, June 12, 2008 at 5:30 PM at the Asher's Path Apartments site. . MEETING AD30URNME T: A motion was made by Mr. Harsh and Bonded by Ms.Allen to adjourn. The motion carried* The meeting was adjourned at :25 P.M. Res su mitted, t L ' tsford, rery ecutive D re t r _2-