1/14/2009 HOUSING AUTHORITY Minutes

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Of m eet t L3 ! MAS Ffl S I I ; A i ,T .[T\( -F>Opra of a .i. oAY J 12 vu -14, 200J copy T7-11S MEET NG WA 5 A UD10 TA PED FOR THE PURPOSE F TPA NSCRP 77"ON ONL Y. The meeting was called to order by the chairperson at 5:35 Pfd. A quorum was declared with the following members present: David Harsch, ]ill Aller, Fran Laporte and Richard and Halpern. Also in attendance: Leila Botsford, Executive Director/Board Secretary and Vincent Gault, Maintenance Superintendent. There was no public comment. SECRETARY'S RY' RE PO T: Minutes for the regular meeting geld on December 11, 2008 were presented. A motion was made by Mr. Laporte and seconded by ifs. Allen to accept the minutes as printed. The notion was adopted. TREASURER'S REPORT: Budaet to Actual and Narrative: Mrs. Botsford provided a treasurer's report including the bank account report and the Budget to Actual Report, prepared by the fee-accountant, which represents through the 4 sixth month of the fiscal year. She reviewed the budget to actual and provided an explanation for variances. Mrs. Botsford stated that she had received word from DHCD that the budget should be approved by the end of the-week; a1th ugh a few adjustments were made. 4 F , 4r , Accounts payables: Mrs. Botsford presented the w rrants,for the 4001 account, M RVP account, and Section -account were presented to the board for review and signatures. Accounts payables were: For December 12, 2008 through .January 14, 2009; $20,712.96 for 4001, $7,371.00 for Section 8, and $ 0,1 ,00 for MFVP. Fent Delinquencies: Mrs. Botsford stated we have all rents paid in full at Horneyer Tillage and Asher's Path. we have the one resident at Breezy Acres who our attorney is handling in court. Court date is continued pending discovery. A motion was rade by Ms. Allen and seconded by Mr. Laporte t accept the treasure.r's report as presented. The motion was adopted. EXECUTIVE DIRECTOR'S REPORT: T. Mrs. Botsford remarked that she had mailed her report to the board for the months December and it is attached to these minutes as Attachment A. 1s. Botsford provided an additional brief written report, which was discussed. The report was as follows: It is time to do all 7(Horneyer Village) & 705(Breezy Acres) recertification so I am in the process of gathering residents' paperwork and starting the recertifications. The C mmunity Preservation Act Committee seat as a co-mmunication denying ourfunding -request.. A copy 9f their'communication is in' your file. All"staff mei~nbers will be attending a Past Grace workshop next week on privacy& Confidentiality, Code of Conduct, & Ethics. • I have done all W-2s,and,1099s and they Dave been distributed •# f I've drafted,the annual report t 'the town, which I provided to you for approval before'I submit