2/3/2004 LIBRARY BUILDING COMMITTEE Minutes

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TOWN OF M LIBRARY BUILDING COMMI `TEE Minutes from the Meeting of 02/03/04 Committee Attendees Also Attending Bonnie Barrett John Rent, Mashpee Commons Sheldon bilbert Buff charm, Mashpee Commons Maureen Rounds Fuss Preston, Mashpee Commons Ed DeFoe Helene DeFoe, Library Director Sunny Merritt Ann MacDonald Daley, Comm itte Liaison David Burton Randall Imar} Architect ,bane Dolan Mike Bailey, Mashpee Enterprise Steve Cook Susan McGarry, Mashpee Townsper on Diana Lannon Acting Chairperson Bonnie Barrett called the meeting to order at 7:10 PM. REVIEW of 01120104 MINUTES. The minutes from the 01/20/04 meeting were corrected as follows: Page 1, under WHERE Do AVE Go FROM HERE,, paragraph 1 item (1), charge 13.6 sq ft to 13,600 s .ft. Also Page 1', under WHERE Do WE Go FROM HERE, paragraph 3 item (1), change 17.3 q.ft to 17,370 sq.ft. The committee unanimously approved the minutes as corrected. REPORT ON MEETING WITH JOYCEMASON.- Bonnie Barrett reported on a meeting held on Monday, 02102/04 with,byre Mason, Sheldon Gilbert and herself. Joype was very supportive of the library building project. She-stated that she thought it was wise to postpone any presentation to the Board of Selectmen to May, until after the Town budget is finalized, and after Town Meeting and Town elections are over. At this point the Selectmen's plate will be clearer and their ,Hinds will be freer to consider the ideas put forth in the Library's presentation. Joyce is very hopeful that the selectmen might be able to support and authorize a$3.5 million warrant. When asked whether they right support a $3.7 -$3.8 million warrant, Joyce said it would do no harm to ask. By May, she will have looked at the debt ratio and all financial factors at that time and will be in a better position to support a$3.5 million warrant. Joyce mentioned two issues that some of the Selectmen have with the current Library Committee building plans. - 1 they have been told that it should be possible to build a library at a cost of$185 per sq.ft. 2 they think it should be feasible to add 10)000 sq.ft. on to the current library building, this eliminating the need for construction of an entirely new library building 3) In response to issue number one, Joyce suggested separating out the soft costs from the construction costs, to illustrate to the Selectmen the actual projected construction cost per ft. (see Attachment A for Stewart Robert Projected Budget Estimate of Probable Project Cost). In response to issue number 2, Joyce explained that this idea had already been explored. Before adding on to the existing library, it would be necessary to bring the building up to code, which would cost as much if not more than constructing a new building. ,Joyce also mentioned the possibility that the tuning of one bond being paid off in the future night coincide with the issuance of a new bond, thus creating a wash. This would eliminate the issue of n additional tax burden on the Townspeople to pay for a new library.