2/3/2004 LIBRARY BUILDING COMMITTEE Minutes

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f- • Joyce suggested that it might be helpful, going forward, for the Building committee to invite-one or two Selectmen to our meetings, in order to include thea in our thinking and to enable the commiffee to talk with them on an informal basis. A DALL I fAI REPORT. Randall stated that he had sent Tom 'Neill a plan showing the overlap of footprints of the new building and the existing library. He further stated that he would look once again at the potential for repositioning the building on the site in a way that would allow the current library to remain intact. Randall reminded the committee that costs would be incurred during construction even though the current library washot removed. safety issues would need to be addressed, i.e., traffic into and out of the library with such close proximity to the construction site. Steve cook reminded Randall that as yet, he has not provided the committee with an accurate site plan to scale, with dimensions, which makes it impossible to know what options are available to us. The committee talked about a number of ideas that right be considered for placement of the new building on the site, which would allow the existing library to remain intact. Moving the building closer to the street, moving it closer to the back, swinging the front entrance around to face Jobsfishing Rd. were some of the possibilities mentioned. Randall also needs to find out from Mashpee Commons what their plans are for possible changes to Steeple street and the adjacent sidewalks. Randall shared with the committee his ideas for establishing "partnerships" to help shed some of the costs of the library. During a recent visit to the Salt Lake city public library, he observed a retail component in the library: a series of shops,' a gift shop3 a coffee shop, art galleries, a computer center, etc. The concept was an expansion of the role of the modern library beyond the original one of,'Merely having books on a shelf. Helene DeFoe remarked that it was indeed a very interesting ,'nix, but one far beyond our capabilities since vire have already pared down to bare bones our plans for a new Mashpee library in an effort to meet.the requirements of the Town. Buff Chace acted that there is a serious disconnect between the'to►rnspeople who want the library and those who feel it is not needed or wanted. He sees a need for an active public relations campaign, similar to a political campaign. He also sees the operations budget as ars issue of concern t6 the town. There will be ars increase per year from$9000 to$27,000. Increases in staff will be in addition to this. Buff wants to lead a hand and become involved in the public relations/politics end of the committee's efforts_ Bonnie remarked ark ed that there is a large constituency in Mashpee that needs to be organized, and suggested having the Friends of tete Library conduct a telephone tree, asking people to write.a letter to the Selectmen on behalf of the new library project. Sheldon Gilbert asked that a model of the.proposed new library be produced so that we have something concrete to show, in order t o generate the enthusiasm and Interest of the Townspeople. Stere Cook asked that Randall do a site survey with all parameters, including various ideas for changes in location of the building, for presentation at the next Library Building Committee meeting. Randall stated that he would attend the next meeting on 02117/04, and world have the requested information with hire to present to the committee. TIMELINE E of FUT RE'REOUII EI ACTIVITIES (See Attachment ). Sheldon prepared a proposed schedule of actions that.will be required after the October Town Fleeting. FINANCIALS (see Attachment c Sheldon noted that the 10% contingence cost had been eliminated. The %contingency for unexpected costs remains in the budget. Furniture costs are now separate, not included in the construction cost figure. Randall was asked what we could expect regarding the architect's fee.