2/3/2004 LIBRARY BUILDING COMMITTEE Minutes

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Rough Outline of Proposed Schedule of Activities and Decisions I. Decision -What adjustments, if any, must he rade to maintain the existing Library while build g the new Library`s ti If siting ofth Library must be changed or the e fisting Library rust e demolished - construction., U 1 v to add 1 t the budget. 2. Decision - Finalizing the Sketch Plan for the Library and Preparation of a4-Model Schedule new'date for the L C's Presentation to the Seleetrh ri and make arrangements for a good turnout for the Presentation. .- -' Schedule preparation of the Warrant Article with the support of the Select en for the October Town Meeting, by July I - . A two thirds vote of the Town Meeting = b. A majority vote based on inclusion of the Town Meeting approved Article on ars election ballot. We v�l1 ha t get out the vote a those who might d .. oppose the Library will coxae out to vote against it. - Solicitation of bids for Architectural Services-(Schedule for these _ activities should be confirmed by the Architect and Joyce Mason and/or the Tow 4 Clerk/Attorney- Tentative Schedule: a. Solicit Bids for Architect in January, 2005. b. Review-and approve successful bidder by March, 2005. C. Complete Plans and Specifleatios And receive approval by Jane, 20051* ,_ ^ �{ � i : d. . . Solicit ]fids for Construction by July, 2005. - i I e. -Select successful hidderg by end of.Sep emb. r, 2 0.05. s = f! Start Construction by Noembereeernber, 2005.}. Y , g. Complete construction 'by,o tob er Nove b er. oo .- If we are to ensure that we have enough funds for construction, fund raising goals mu .t be net r exce ded. Ve will need $500,000 o more depending n the-the o the lowest laid. $500,000 if they bid is 9at or lower than the current a tji'm6ate t. 4 Up to S 7001000 if it exceeds the estimate by up I o9 - 00,000.- This amdunt will be-- needed -- n eded by June 2005. An additional $300,000 and/or equivalent in'donations'i I be need d by October Toe M9 ber 2006 for furnishing3� s. with a .5 Mam ll on-To supported bondin&for the Library, fund raising will have to likely achieve a total of $$800p000 to $1 minion to-realize the-Library. The foregoing is a first run-at the requirements of a schedule to reach Tower . y I e ing and to complete construction of the Library assuming that the decisions on construction costs and site planning will not increase the total budget a modified by the reduction of the Total Contingency from $311,99 . to $93,541 to bring the per quare foot cost t $185.