3/30/2004 LIBRARY BUILDING COMMITTEE Minutes

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F TOWN F MASHPEE - LIBRARY BUILDING COMMIT'T'EE Minutes fr m the Meeting of April 13, 2004 Committee Attendees; Also Attending: Sheldon Gilbert Helene DeFoe, Librarian Ed DeFoe Mike Bailey, Mashpee, Enterprise Steve Cook ,lane Dolan Diana Lannon Maureen' bounds Bonnie Barrett Acting Chairperson Bonnie Barrett called the meeting to order at 7:05 PM. r REVIEW of MINUTES of 3/30104 - The committee unanimously approved the minut s f o-m the meeting of 3130104. GRANT POTENTIAL FROM MA. BOARD OF LIBRARY COMM ISSIONE s Sheldon Gilbert reported that the State Board of Library Commissioners sioners has announced a new Library Construction Grant Program. The LBC has been advised that the Town of l ashpee could receive $1,590,000, based an its currently proposed construction program if it submits an acceptable grant application. At this.time, the LBC pians to seek more information about the program and will take no action-without oc nsulting the Town Administrator and the Board of selectmen. A letter of intent would need to be submitted by October 20G4, with the application submitted by February 2005. The new ibr ry would need to be enlarged to diose to 1,000 sq.ft. in order to b eligible for the grant. REVIEW-OF CONSTRUCTIO OPTIONS&FINANCING REQUIREMENTS Five options have been submitted to the LBC by architects Robertsand Irmai. They are; Option 1: 17,370 sq. foot'building facing Steeple street to the corner with.fobs Fishing Road Option 2: 17,370 sq. foot building facing Jobs Fishing Road to the corner with Steeple Street Option 3d 17,370 sq. foot building parallel to Route 151 closest to gobs Fishing Road Option 4: Retention of a xi ting library with 121100 to 1 3,500 square f#. of new construction facing Mobs Fishing Road to the corner of steeple Street Option 5: Berne as option 4, with building appro imatei . 5 feet from the corner f Steeple street Based on current estimates,the total cost of the project is estimated at$4,300,00 o of which$4,000,000 would be for construction-and associated costs, the remainder being for furnishings. Our current pleas would r q 'ire Town approval of no more than s5 ,o0 with remaining costs of$800,000 or more to ensure corripletion of Construction. An additional estimated amount of$1003 0 o would be required for the temporary relocation of the Library and the cost orf rental space. The LBC unanimously approved a motion to present the above five options for locating the new Library to the Library Trustees, the Friends of Mashpee Library,'MCL officials, Joyce Mason,Town Admihi trator, inclividual Selectmen, and other loo-al building officials and gaups. Input will be solicited through the middle of May. Based upon the input received, the LBC will present its recommendations in gr"ter detail to the Board of Selectmen,after the May Town Meeting, - -The LBC{unanimously approved a motion to recommend the construction of a new 17,370 sq. ft. library (option 1)facing Steeple street to the south,