5/27/2004 LIBRARY BUILDING COMMITTEE Minutes

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I om is concentrating on the cocktail party for this event, which wili be cabaret-style. Publicity for the event will begin net week. To date, the fund raising committee has raised $130,000 4o$140,000. Tom stressed.the point that our funding goals will be realized. We need to be patient; we need to create more excitement at the library itself. Tom plans to compile a final report on the May ath Forum that will include synopses of reports from the ForUrn attendees. Construction. Steve cook, chairman, stated that no meetings have taken place as yet. He and Jane Dolan are exploring avenues to save on energy costs. They plan to come up with a short mission statement that states our approach to the construction of the new library: a cost and energy-efficient building. Solar and geothermal systems are effective energy efficient tools but are prohibitively expensive a to implement. Emphasis on energy conservation and cost reduction measures is the best way to go. REVIEW of PRESENTATION To SELECTMEN The committee reviewed in full the presentation prepared by Sheldon Gilbert. Comments were rade, with suggestions for charges, additions and deletions. Sheldon will compile all the recommended changes and prepare a final presentation for the Selectmen's meeting on June 7. Sheldon stated that the newly approved Charter for the Towh of Mashpee provides for the establishment of a special planning and construction committee which shall oversee the total capital outlay for the Town, which will offer a broader concept of how each project fits in_ once the committee is established, it may elect to take over the responsibility for the construction bf the new library. selectmen may choose to delay further work of the LPC, and may choose to delay action at the October Town Meeting until the May `05 Town Meeting. The LBC plans to ask the Selectmen to proceed with the vote at the October 'o Town Meeting. A special Town election to Grote on approval for a new library is an-option. The cost for a special'election is $loo. REPORT ON STATE GRANT INFORMATION SESSION FOR POTENTIAL APPLICANTS Sheldon reported that he and Bonnie attended a two-hour state grant information session for potential applicants in Wrentham on May 25th 'with many communities represented there. The process of applying for a state grant is very complex. A letter of intent must be filed in October. An application must be prepared in time for filing in February '05- one of the requirements for qualifying for a state grant would be to initiate an RFQ process for architects, select gree finalists, interview them and select the architect after negotiating the work to prepare a schematic design. Mashpee would also have to get a ruling from the Inspector General and Attorney General's office that this action meets the State's requirements ents because Mashpee has used an architect that did not go through the RFQ process_ Financing this and having the work completed its time for the full application, which is due by February 9, is highly in doubt. This is only one of,navy requirements that would have to be,net. Sheldon will ask Joyce Mason about the advisability of including discussion of the grant possibilities at the time of the presentation to the Seiectmen- ' The next meeting of the LBC was set for Tuesday; June 8th1 2004, at Mashpee Town #--last, conference Froom lower level), at 00 PNS As there was no further business, the meeting was adjourned at 9:05 Phi. Respectfully submitted, Ina G. Schr ohm Recording Secretary 2