8/17/2004 LIBRARY BUILDING COMMITTEE Minutes

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TOWN OF MASHPEE LIBRARY BUILDING COMMITTEE Minutes of the Meeting of August 17, 2004 Committee Attendees: Also Attending: Sheldon Gilbert Helene DeFoe Bonnie Barrett Carlo D' ste, Library Trustee Sunny Merritt Maureen Rounds Ed DeFoe Jane Dolan David Burton The Chairman called the meeting to order at 74 10 PM. REVIEW of 7122104 MINUTES The committee unanimously approved the minutes from the LBC meeting on 7122104. COMMITTEE REPORTS Fundraising. David Burton reported that library trustee and author Carlo D'Ete was the honorary chairman of the Mermaids and Mariners auction held on July 24, 2004. The event raised$20,000, which was presented to the Friends for the library building fund. Longtime library patron Martin Jacobson recently had a birthday and requested his friends and family to make a donation to the library in lieu of gifts. Monetary gifts totaling $1,080 were received and donated to the library building fund. The committee noted that it is'very important that the library'family' i.e., trustees, friends, LBC) have a workshop in order to establish a seamless approach to the fundraising effort and message. It is especially important that donations are followed up promptly with an . acknowledgment. Ted I adolny has an individual'available who will write thank,you notes on Friends stationery. David Burton presented fundraising literature from the Quincy Library building committee dealing with the naming opportunity, listing things available to be named. Tom '1 eiII is working on a pledge form that would be a `notice of intent to pledge'. When the library is approved, the pledges would become actual pledges. David Burton explained that any donations made to the library building fund in advance of approval by the Town would be returned in the event the library project is not approved. Sheldon Gilbert stated that completion of the pledge fora must be considered a high priority for the LBC. Sheldon reported that posters have been distributed, and invitations mailed out for the Acoustic Alchemy concert event at Willowbend on 8126104. Carlo D'Bste made a pitch for the new library project at the New Seabury Homeowners Association meeting on August 14 th. He handed out bookmarks and asked for their affirmative vote. PUBLICITY—Bonnie Barrett. Bonnie reported that the Town has been papered with bookmarks and handouts. The Acoustic Alchemy concert was announced at the i ashpee Women's Club, with ars updated calendar of LBC events distributed to the group. The Il ashpee Commons and Chamber mailings have been dome. The October 5th Ilahpee Focus program will feature the new library project. Publicity (cont'd) The big issue now is fall campaign activities. There will be a table at Roche Brothers and Stop and Shop the Saturday before the Town Meeting and the election. volunteers are needed in two-