9/7/2004 LIBRARY BUILDING COMMITTEE Minutes

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Jane Dolan reported that the foods Mole Resource center is having ars open house on October 2nd, 12 to 4 PM, featuring energy efficient construction materials. Presentations. Presentations coming up include the following: Sept. 11th—Poppones et Homeowners Association—Dave Burton Sept. 21'4at the MashpeeWomen's Club—Maureen Rounds October h at the Mashpee Men's club—Sheldon Gilbert October h at Mashpee Focus—Sheldon Gilbert and Helene i eFoe October Stn_Quashnet Malley Association meeting—Maureen bounds Monthly Peninsula council Meetings—Carlo D' ste Grant Program. Sheldon Gilbert explained again the major issue of the donated architectural s rvices'from Mashpee Commons, which did not meet the Letter of Intent requirements. There were two options available to circumvent this problem. First, Town Counsel could contact the State Attorney General's office directly, write a letter to the Board of Library Commissions With our Letter of intent, explaining the reason why the LBC had accepted the donated architectural services, and ask for a waiver from this requirement. The second option was to prepare an RFo (Request For Qualifications). On the advice of Town counsel, the second option was selected. Sheldon prepared an RFQ and turned it in to Joyce Mason who sent it to Town Counsel. The eight-lire advertisement was forwarded to the central Register for their review and acceptance. If accepted, the RFC ad would.be placed a week later(September 1 4) in the central Register. 10/20/04 is the due date for Letter of Intent Metter witI be submitted by 9/28/04; selected arch itect will be faxed on 10/19/04). The Board of Selectmen can approve the selection after Oct. 2e. The Grant application is due on 2109/05. Grant awards are announced in July 2005. Since construction of the new library will not commence until July 2006, we will have the option to select the lamer 20,000 sq. ft. design, or the 17, 370 square ft. design, depending on the outcome of the grant award. Other important dates regarding the RFC : 09/14/04—central Register Publication of ad for architectural services 10100/04--Closing date for receipt of 10 copies of architects' applications 10/09 thru 10/12—review of applications 10/13 thru 101 --interviews with 3 or 4 finalists 10/19/04—selection of finalist a DISCUSSION 1. The Planning and Construction Committee ittee under the new charter is not yet set up. 2. state Library construction grants determinations are based on the appropriateness of designs that meet the needs of the existing and projected population of the community. The state will conduct workshops to explain the requirements for completing a grant application. 3. At the Sept. 13th Board of Selectmen's meeting, Sheldon Gilbert will ask for an amount of money authorized for RFQ. The next meeting of the LBC is scheduled for Tuesday, Sept. 21, 2004, at the Mashpee tepee Public Library, 7:00 PM. As there was no further business, the meeting was adjourned at 8:00 PMI. i Respectfully submitted, Ina G. schlobohm Recording secretary 2