9/21/2004 LIBRARY BUILDING COMMITTEE Minutes

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foundations who are interested in learning how to access information on grant funds. Sheldon Gilbert reminded the committee that from this meeting the LBC wants to develop as an operating document a Comprehensive Fundraising program with objectives} priorities, and delegated responsek ilities} to ensure a successful LBC fundraising program. CONSTRUCTION. Sheldon Gilbert distributed to each committee member a packet of information containing copies of reports from the Forum with participants' comments. Also included ire the packet are comments from Stewart Roberts in response to suggestions made by Patience Jackson in response to the existing design proposal. Sheldon asked that each committee member review the packet of information and respond with their comments to Steve Cook, Construction Subcommittee Chairman, before the next LBC meeting on October , 2004. Sheldon further reported that Mike trot ky's comments on S fecrete have not yet been received. PRESENTATIONS. Maureen Rounds reported on a New re bury Women's club presentation on Sept. 21, with positive reaction.. Maureen will also be attending a Quashnet Valley A sociation meeting on October-2" . An article appeared in the cape cod gimes on 9/16, as well as a Letter to the Editor in the Mashpee Enterprise, an article in the I lashpee Commons courier, and an article in the chamber of Commerce Fall Newsletter. on 10/051 Janl Walford will be conducting an interview with Helene DeFoe and Sheldon Gilbert on" ashpee Focus". Also on 10105, Sheldon will be meeting with the I lashpee Mien's club at the senior center. On 10/12: Ann MacDonald-Dailey will be presenting at the New seabury omen's Club meeting. STATUS of ARTICLE 20 for$3.5 Million Bond. in the explanation after the Article, the following statement is made: "If voted the debt exclusion could potentially add an additional 12 cents per thousand assessed value". If approved, the bonds will not be issued until sometime after.,duly 2006. It is possible that there will be little or no increase in taxes if no new unanticipated bonds are issued between now and the time the Library Bonds are issued. Sheldon voiced his thanks to Bonnie Barrett, Dave Burton, and Ann MacDonald-Dailey for attending the Finance Committee meeting and for assistance in responding to questions posed by members of the Finance Commission. David reported that lots of good questions were asked. STATUS of LETTER of INTENT. Helene DeFoe reported that the long-range plan was mailed - today, updating the building plan_ She stated that all other requirements for the Letter of Intent are close to completion with the exception of the selection of the Architect. To date, twenty requests for the RFQ have been received. After the finalists are selected and interviewed, the architect will be selected and the name of the selected architectural firm will be farted to Massachusetts Board of Library Commissioners by October 20th' This should satisfy the procurement requirement for the Letter of Intent. The grant application to the State is due February 9, 2005. The LLMC and the Board of.selectmen are expected to decide whether or not to apply for the State Grant. if the Town decides to submit a Grant Application} it will have to wait until the,State announces awards sometime in July 2005. 1n addition, a Waiting List will be established and municipalities who are required to supply additional information will be contacted. By September 2005, the LBC expects to decide which building design will be the basis for the preparation of Plans and Specifications, the 17,000 sq.ft. or the 20,000 sq.ft. option. On September 27#'1 200 4, Sheldon Gilbert will attend the Selectmen's meeting and,request0 authorization to spend up to$30,000 of the$120,000 funds previously approved and remaining for funding architectural services. Phases I and 11 will require architectural services to review existing conceptual plans and elevations and the development of final schematics, a site survey, and an independent estimate of the cost to construct the library; and technical services as may be requested in connection with the preparation of the grant application. 2