10/12/2004 LIBRARY BUILDING COMMITTEE Minutes

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Election Day—John Rent agreed to print up 600 sheets each with 8"`MOTE YES" handouts. "Cut Up" parties were organized by members of the LBC to separate the handouts. John also agreed to run off extra copies of the Q&A sheets. Sheldon Gilbert agreed to make up signs to be displayed on easels outside the voting building. ` Sheldon expressed appreciation and kudos from the entire LBC to Bonnie Barrett and her publicity committee for the tremendous job they have done in blanketing the community to get the word out about the new library project. Construction Report art—Steve Comdr. Steve reported that,lame Dolan went through all the information received from participants in the May Forum and has prepared a report with the recommendations given by the consultants. Stere and Jane would like to get together with the LBC to decide what recommendations on the library design to present to the architect selected. Jane's report will be distributed to the committee members for their review before the next LBC meeting. STATUS of LETTER of INTENT—Helene eFoe. Helene reported that the long-range building plan was forwarded several weeks ago to the Board of Library Commissioners. Helene hes given Sheldon a copy of the building program adopted by the Beard of Trustees, for his review. The outstanding issue is the selection of ars architect by the LBC, which must be received by the Commissioners by 10/19/04. Thirty-eight inquiries to the RFP were received, and applications were seat out. From this group, seven submitted applications. A review committee consisting of Sheldon Gilbert, Nancy Stafford, Tori O'Neill, Steve cook and Helene DeFoe evaluated the applications and selected three finalists_ The Town Manager's office will schedule appointments for interviews with the finalists. The name of the architect selected will be faxed on October I a to the Board of Library Commissioners. The Board of Selectmen will meet on Nov. 1 and at that time will make the official selection on behalf of the Town, after which a contract will be negotiated with the selected architect. The contract schedule calls for phase 1 and phase 2 to be done between November'04 and February o _ Phase l: to assist in the review of the application for the grant to the State. Phase : to finalize the schematic plans for both design option 1 and 2, option 2 being the one that will be seat with the grant application. option 1 design calls for a 1 ,3 o-sq.ft building; option 2 is for a 20,190 sq. ft. building. NEVA BUSINESS 1. The storage shed for the library will be delivered this week. All the books currently stored in crates in the library will be placed in the shed, opening up much-needed additional space. 2. The library website page is near completion by Ted Hadolny. The page will eventually b interactive with all the library family website pages. The next meeting of the Library Building Committee was scheduled for Thursday, November ember 4, 20041 at the it ashpee Public Library, at 7:00 PM- As there was no further business, the meeting was adjourned at 8:35 PI I. l espeotfully submitted, Ina G, S bohr ecordin Secretary 2