11/30/2004 LIBRARY BUILDING COMMITTEE Minutes

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i TOWN OF MASE LIBRARY BUILDING COMMITTEE M i n Utes of the Meeti ng of N ove m b r 30, 2004 Committee Attendees: Also Attending: Sheldon Gilbert Helene leFoe, Library Director Bonnie Barrett. ,ferry Bl mengarten, Publicity Committee Stere.Dol Jane Dol n committee Metrib r Absent: Maureen I ounos Sunny I leritt Dare Burton , Diana Lannon Ed DeFe Torn 'I` 11f Dhairrnan Sheldon Gilbert called the meeting to prder-6t 7:10 PI`S. REVIEW of P I N T S OF 11104104.. The committee unanimously a p' d the nihutes as written' from the LBC meeting of 11104/04. , STATE ACTION ON LETTIER F INTENT kete_ r a DeF�recei d. 16'tier from- ,Patience Jackson stating that the Litter of Intent was'approved provisl naily. l egt4ired adorn is a chart reffe ting the details of the library building program.. The chart should reflect what the library-building program entails, i.e., volumes, sq.-ft per.d ifferent spaces, chairs,-tables, a full breakdovvn. S etO rt Roberts will'te'view and identify any discrepancies.The chart is due 12115./04. STATUS of S TEiI ARTROBERTS CONTRACT ACT r Negotiation 's were conducted, and a proposal was submitted by.-Mr. Roberts.s. The proposed c ntracf was submiit to Town Co's l for revisw. To date; n response has leen' recei�red: del cern n' meeting n I r days Dec. .i the target date for-execution of the con#raft. RESULTS of MAILING BY FRIENDS'of MASHP E LIBRA' . Cyr B .tton reported that-Ted-1 l-'had'received,'1 0 res' oases: with$4,00 'in donations.. Further updates will follow as more responses come.in. FUNDRAISING ST TUU A meeting was held e l ego, during which the outline- f the fundraising project was.finalized, re uirement of the grant'application. pledge form=has been o pl t d. The-form, developed b 'Tom ., '1 bill'.pr vie for a single d 'nation or d batlon 'over a.peribd of years.. Further meetin s, wrill flesh out the. details Of 6ach of t e''m j r fundr ! in . categories. The] are: (I)-individual mpyor donors,-withh-a I' f half to b rased I:y un the.Other haff th following May 3o ; 2) .bsin s onatipr-� , with a goal f$2oo,,000 ova' r rs; foundation. r int ,-ih u l ng grants for construction and for programs and perhaps fumis ings. construction fundrai.sing goal is$100300G.6 - - - Other Finds of low energy; high results fundraising events could include: road races, 66 sales,.cyclic races. ndernorial bri&naming. Co mittee members should hink P out considering adopting the management of some of these kinds of-fundraising events. Tom O'Neill reported.on a conyer #on with the Direr of thf§Groton, IIIA. Library, in which he stated that the fundraising Was to in at first, bi,�t�gradually - --'-�--- at d-i terest-arid,enthusiasm,-'resulting-.in-$2. I IM-den tin _in'.,2i e r .-------._T-------=T - - _ - -�----- - �-- Redarding fundraising grant, Tori 'Neill stated that Martha Moore is'opt istic that she has identified a grant writ r. 8t�'e is negotiating the.der Dour fee Bich will fall into the$25 to-$30 range. The Grant Appli alio r' r6quires that the ftndrai�in :pian needs to be spelled out specifically and that it b > a hitting. i