01/27/2005 LIBRARY BUILDING COMMITTEE Minutes

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\A- V TOWS-OF MASHPEE LIBRARY BUILDING COMMITTEE Minutes from the Meeting of Thursday, January 27, 2005 Committee Attendees: Also Attending: Sheldon Gilbert Helene DeFoe, Library Director Bonnie Barrett ,ferry Blu engarten, Publicity Committee Maureen Founds Steward Roberts, Architect Diana Lannon Stere cook Committee membersAbsent: Jane Dolan David Burton Torn O ei l l- Ed DeFoe Chairman Sheldon Gilbert called the meeting to order at 7:05 Pll.li. REVIEW of MINUTES. The committee unanimously approved minutes from the meeting of January 11, 2005, LETTER FROM BUFF CHACE. Sheldon Gilbert reviewed the contents of a letter he received from Buff Chace, which stated that Buff was extremely pleased with the overall direction of the project to date for a larger library, which includes pians for expansion of the children's activity roomy and the large meeting room. Buff'Chace also stated that he would be submitting site drawings to Mr. Roberts for the proposed improvement to Jobs Fishing road at the intersection of lit. 151. The letter concluded by saying that Mr. Chace looked forward to reviewing the project as it progresses regarding materials and details. Duff stated, " In the ongoing planning for the library's future, we also want to express our ongoing interest in the library's governance and planning for its maintenance and operation." PRESENTATION TATIOI of FINAL SCHEMATIC . Stewart Roberts. Stewart Roberts reported on some minor modifications to the plans since the last meeting. Site Plan he has added a bit more landscaping around the library, allowing for 73 parking spaces, with handicapped parking.close to the entrance. A children's reeding garden is planned outside the children's room, fenced in, with egress from the hildren"s room to the garden Patience Jackson suggestions implemented.-on the first floor, improved the rear book drop; added a book chute in the lobby; added a sink by the staff workroom; added a back door to mechanical room. On the i second floor, a storage room for reference has been created-in the young adult area. Windows have been added to the two study rooms. Helene DeFoe stated that water fountains need to be added on both the first and second floor, to satisfy grant requirements. interiors: the front two wings have been modified with contrasting painted siding, and vertical windows. There is a gabled roof over the front entrance. The gest end elevation now has vertical windows int e Events Room. The total gross square footage of the current building plan is 21,943 sq.ft. PROPOSED BUDGET ESTIMATE REPORT. Sheldon Gilbert introduced the report presentation by saying that the budget estimate was larger than . anticipated. The increase in cost is mainly atttributable to the significant rise in the cost of,materials. The cost estimate was prepared by a professional cost estimator as required by the State for the grant application. Patience Jackson had advised that it was critical to add enough costs and contingencies into the