5/31/2005 LIBRARY BUILDING COMMITTEE Minutes

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FINANCIAL REI EMENTS NEEDED To REQUEST VEST B I D of SELECTMEN .AUTHORIZATION To USE REMAINING$93,500 TOWARD D PHASE 3 OF ARCHITECT'S CONTRACT Sheldon Gilbert reviewed the time frame and objectives for reeding funds. We have ars approved contract,with,Stewart Roberts. It has two options for phase three. One is the 17,000 sq. ft. library option. -The other is for the 21,500 sq. ft. library included In the grant application. Excluding addi oval design costs for geothermal and other energy design services: the cost for plans and specs, not including the $16,000 for the bidding specs, is $246,375. The Town has $93,500 remaining in the architectural and engineering services account for the library. The estimated amount needed for the Project Manager's Account during the planning and design phase is about$ ,coo. Thus: we have to raise a total of$158,000 in cash to be able to finance phase 3. We estimate that the Friends currently has $50,000 in deposits. The.rest, $108,000 has to be donated over the next two to three months. It takes about 8 months for the architect to complete the pians and specs. If we start in September, the work should be finished in April of 2006. This will give us ample time for the bidding documents and could get the project underway at the beginning of the summer. If we can raise the money sooner, we can begin sooner. This is our immediate objective in terms of raising funds. PROJECT MANAGER The job of the state-required project manager for any projects over$1,500,000.is to get involved in the process of preparation of plans and specs and overseeing the construction program. It is anticipated that the project manager will also serve as the Town's clerk of the forks when construction gets underway. The Town is expected to prepare the procurement notice for the Project Manager position. SCHEDULE of NEXT TWO LBC MEETINGS The next two meetings of the Library Building Committee were scheduled as follows: Thursday, ,dune 23, 2005- 7:00 PIIS at the Library Tuesday, ,duly 12, 2005 - 7:00 PM at the Library As there was no further business: the meeting was adjourned at 8;15 P Respectfully submitted, Ina G. chlobohm Recording Secretary