8/15/2012 HUMAN SERVICES Minutes

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i John Cahalane stated that the second sentence of the last paragraph in the original cover letter to the RFQ document had been corrected as follows: The Board of Select'm'en shall award a contract after interview and selection from short listed firms by a recommendation of the Human Services Committee. Janes Long stated that the RFP sub-committee was made up of Janice Walford, Ruth Elias, Gall Wilson and himself. James Long stated that the RFQ document incorporated east about everything that was in the RFP. Torn Mayo stated that the RFP would be published on the town website, and in the state's Central Register. companies who meet the qualifications and are interested in submitting a proposal will contact the Town Manager's office. The cutoff date for receipt of RFPs is set for October 11, 2012, Ruth Elias stated that the sub-committee had reviewed the RFQ and had some changes to submit. John Cahalane explained that no changes to the document should be made, as it is a standard union-negotiated document and any change would require involvement with the unions and collective bargaining. Jaynes Long made a motion that the Human Services Committee accept the report submitted by the RFP sub-committee. John Cahalane seconded the motion. The motion was unanimously - approved. ADDITIONAL TOPICS Mashpee Enterprise bequest. Ruth Elias reported receipt of a call from the Enterprise Managing Editor, requesting that a reporter from the paper be invited to attend the Committee}s meeting today in order to report on the discussion regarding the RFP, Ms. Elias stated that she declined the request, explaining that it would be a preliminary discussion and therefore such an article would be premature. The editor requested that he be Dept informed of the RFP progress, and the committee members agreed that it would be beneficial to have news coverage of the RFP progess at the appropriate time. Human Services coordinator office Phone coverage. Janes Long confirmed that the Human Services volunteer was not covering the coordinator's incoming phone messages. It was noted that a portion of the message on the phone states that if it is an emergency, the caller should either go directly to an emergency room or contact 911. Gail Wilson dad mare arrangements with her ongoing clients to transfer their contacts to an interim counselor until her return from medical leave. Torry Mayo stated that he will research the options for forwarding client calls to an appropriate alternate source: and will Keep Ruth Elias informed of his findings. Town Manager Ernails to Human Services committee chairman. Tori Mayo will inform the Town Manager's office that Ruth Elias is the newly elected chairman of the Human Services Committee and is the appropriate recipient of emails from the Town Manager. Christmas Parade Float Theme for 2012. John cahalane reported that the float theme for this year's Christmas Parade will be the Spirit of Giving, and will be tied into the various charities supported by the Iashpee Human Services, such as the Food Pantry} Toys for Tots, etc. Products used in the building of the floats will be donated to the chanty represented. Next Food Pantry Drive. The committee agreed to concentrate efforts on advertising coverage for the next Food Pantry Drive to be held at the November election, which will draw 85% of the voters to the polls. The committee will forego efforts to have a Food Pantry Drive at the September~ primary, which traditionally experiences a much smaller voter turnout. Tribal WIC officer Janice Walford reported that the Wampanoag Tribe now has a WIC office. Ms. Walford recommended that the I ashpee Hunan Services office coordinate with the Tribe to arrange hours available at different times in order to provide the maximum coverage of WI services. 2