10/18/2012 HUMAN SERVICES Minutes

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r F ■ 16 Great Neck.load Mashpee, Massachusetts 02649 HUMAN SERVICES COMMITTEE PUBLIC SESSION AHPEE HUMAN SERVICES OFFICE -- 2:00 P Minutes of the Meeting of Thursday, October 18, 2012 Committee Members Present: Members Absent: Also Absent: Ruth Elias, Chairman Gus Frederick Gail Nilson,-Duman Services Janice Walford, Vice chairman Kathy Mohler-Faria Coordinator Elinor Glener, Clerk James Long - Veronica Darden Iary Scanlan John Cahalane CALL TO ORDER Chairman Ruth Elias called the meeting to order at 2.-05 PM PUBLIC COMMENT ENT Nene. REVIEW of MINUTES John Cahalane made a notion that the minutes from the Human Services Committee meeting held on August 15, 2012 be approved as written. Elinor Glener seconded the motion. The motion was approved. Veronica Warden abstained. NEW BUSINESS ■ RFP Subcommittee Report Ruth Elias stated that there were two agencies that submitted applications, one of which was Collaborative Research from Providence, Rhode Island, whose proposal was very comprehensive. Janice Walford reported that there were nine companies that expressed interest in bidding on this project. only tiro returned the actual request for information; one from Collaborative Research in Rhode Island, and the other from a firm in feller, Texas. The proposal received from the Keller, Texas firm was dropped from consideration because of their insufficient breakdown of services provided for the $35,000 fee. Ms, Walford stated that because there were just two interested responses to our RFP, it was an indication that there was very little competence in this particular field. Ms. Walford stated that Virginia Thomas, an employee of Collaborative Research, will be the.lead consultant on the project. Ms. Thomas outlined the following fire phases: Phase 1. Nov. 1, 2012— Launch: review prior research/contacts and come up with a communications plan to meet with the project stakeholders, I .e., the Human Services Committee and Town Manager. 1