9/12/2001 SCHOOL COMMITTEE Minutes

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MASHPEE SCHOOL COMMITTEE—REGULAR MEETING—SEPTEMBER 12, 2001 PAGE Mr. Fluery stressed the importance of all households returning the free and reduced lunch forms whether the family applies for it or not. Every family will be contacted for their response as grant funding is at stake. Also, it was noted that the student lunch price dropped from $1.75 to 51.70. 8.1' Administrative Reports—Included in the packet were the monthly reports from the administrators. - .4 FY2001 Financial Review—End of Year—Mr.Tarlow reported that FYO 1 closed with a remaining balance of . .3, open pureha�se orders totaled$ , . 41 and grants are in the process of being closed out with a potential return f approximately $25,000 to be returned to the Commonwealth. Also, Mr. Tarlow reported that a final reconciliation of the general fund accounts between the school and town accounting system is being conducted. 8.5 FY2002 Financial Review — Mr. Tarlow reported a number of items he is currently working on. They included; 1 review of the special education tuition-out accounts and it appears there are sufficient funds in the separate appropriation to cover projected tuition expenses; '? a few small budget issues need to be dealt with; and staffing costs remain within the budget for the new and replacement positions. 8.5.1 Soffivare — Town Meetincr warrant Article — Mr. Tarlow said an article has been placed on the October Town Meeting warrant to provide $400,000 to replace the financial management systems town-wide including the school department. He will work with the Town Accountant to establish an integrated chart of accounts that meet both the Department of Revenue and Department of Education reporting requirements. In the meantime, an interim pian that will enable the school department to establish financial controls until the town-wide system is up and running. 8.6 Coombs and, Quashnet._Schools'_Authorization to. Establish,School„Activit Accounts—Mr. Tarlow explained the elementary schools, as provided by Chapter 66 of the Acts of 1996, wish to establish school activity accounts. He recommended that checks over S1,000 would also require the co-signature of the Superintendent or Business Administrator. Motion made by Mrs. Mills, seconded by Mr. Caswell, to authorize the Town Treasurer to establish a checking account for the Coombs School and Quashnet School under the signature of the Principal. VOTE: Unanimous Motion made by Mr. Caswell, seconded by Mrs. Mills, to establish a ceiling of$.x,000 in the checkincr accounts at ars one time. Z; VOTE: Unanimous 3.7 Grant Update — Mr. Tarlow reported on grant status and hiring of personnel funded d by Grants. 8.7.1 [ inderc arten.Assistants - Mrs. Patricia Par is i addressed the Committee on the need to hire four kinderorarten teaching assistants to be funded by a Quality Full- Dav Kindercyarten grant at a cast of 556,000. This funding is contingent upon the passage of the budget.