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11 ASHP E SCHOOL COMMITTEE-REGULAR MEETING—AUGUST 5, 2002 PACE <br /> 8.3 FY02 Budget Wrap Up-- Mr. Tarlow reported the following: 1 at <br /> the end of the fiscal year, 64 purchase orders remain open totaling <br /> $128,837.71 of which $63,100 is a prepayment of FY03 Cape Cod <br /> Collaborative tuition. There is a variance of$1,628.55 between the <br /> School Department and the Town books. The balance returned t <br /> the Town i $848.27; 2 the School Department received $158,100 <br /> is Emergency Enrollment Aid in FY2 the School Department <br /> earmarked for special education out-of-district tuition. As of June <br /> 30P 2002, $112,771.50 had been expended and $45,252.32 had been <br /> encumbered. if the total encumbered, $41,600 is a prepayment of <br /> FY3 Cape Cod Collaborative tuition. <br /> 8.4 FY3 Budget review—Mr. Tarlov reported the following: 1 as a <br /> result of the prepayment of the Collaborativ 's tuition, there is <br /> currently $104,700 available for transfer from the FY3 special <br /> education tuition budget; 2 payroll and general fund account <br /> payable warrants are currently being processed on the MUNIS <br /> system. Purchase orders are also being encumbered against the <br /> appropriation and all FY03 purchase orders submitted to date are <br /> expected to be encumbered in MUNIS within the week; 3 the Town <br /> Accountant and Treasurer continue to balance the cash for FY2 so <br /> that account balances can be brought forward into the HUNTS <br /> system; 4processing of warrants against non-general fund FY2 <br /> grants continue, however, the warrants are being held by the Town <br /> Accountant's office pending the carry forward ofthe June 30th <br /> balances in the MUNIS system. Mr. Tarlow said the MUNIS <br /> system training in the business Office has not been given for report <br /> generating. All purchase orders for FY03 have been encumbered in <br /> MUNIS, purchase orders went out as they came in but have not <br /> been processed, warrants have been processed on a limited basis for <br /> FY 3. Mr. Tarlow said, "All in all, MUNIS has gone better than <br /> expected." <br /> Mrs. Cooly suggested to Mr. Tarlow that the Business Office be <br /> more pro-active with their vendors and fully explain why their bills <br /> are not being paid. She then asked Mr. Tarlow to clarify the hill <br /> paying process. He said, "No hills have been paid outside of the <br /> general fund except for payroll <br /> 8.5 Business Administrator's Monthly Report— See above comments. <br /> 8.6 Montessori School—Discussed earlier in the evening. <br /> 8.7 Cable Advisory Committee Request—Melissa Murphy—This topic <br /> was addressed earlier in the evening. <br /> 8.8 -Coombs School Parent Student Handbook, 2002-2003 --Mrs. Doyle � <br /> presented the Coombs School Handbook earlier in the meeting. <br /> i <br />