2/26/2003 SCHOOL COMMITTEE Minutes

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IAS14PEE SCHOOL COMMITTEE SPECIAL FINANCE MEETING FEBRUARY 26, 2003 Minutes Attendees: Chairman Janice Mills'. Mollie Reis, Ben Caswell, and DonnaJean Lopez. Peter Thomas arrived at 6:33 p.m. Also in attendance were Superintendent of Schools Patricia Parolski and Business Administrator Michael Tarlov. 1. Call Meeting to Order—firs.Mills called the finance meeting to order at 6:12 p.m. in the Office of the Superintendent in the Quashnet School. . Grounds Maintenance Bid — School Facilities Supervisor Brad Tripp outlined the recent grounds maintenance bid process held on February 21, 2003. After review of the lowest bid submission, it was determined to bring the grounds maintenance for all three schools in-house over a three-year period. The cost would be approximately $65,988.67 which includes staffing, equipment purchase,fertilization,mulch and material and other expenses. After much discussion, a motion was made by Mrs. Reis, seconded by lith. Thomas, to bring the grounds maintenance in-house for a three-yeas period commencing March 1, 2003 until February 28,2006. VOTE: Unanimous 3. Business Administrator's Monthly Report 3.1 FY03 Budget—Mr. Tarlow asked for any questions from the Committee. There were n questions. 3.2 FY04 Budget—Mrs.Mills discussed a meeting she and Mrs. Parolsl i attended this week with the Finance Committee regarding the FY04 budget, A preliminary budget figure of 16,784,751 was discussed which is a decrease of$25,249 from the School Department's request of$16,81 0,000. 3.3 FY03 Budget Transfers — Mr. Tarlov requested the following FY03 budget transfers (see Exhibit A for a breakdown). own). Transfer#03-018: Motion made by Mr. Caswell, seconded by Mrs. Lopez, to approve this transfer in the amount of$110.00 'OTE: Unanimous Transfer -019: Motion made by Mr. Caswell, seconded by Mr. Thomas, to approve this transfer in the amount of$7,863.49. VOTE: Unanimous