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3 <br /> Mr.Cobert Whritenour,Executive Secretary,was present to give an cxplanation of his <br /> Request for Transfer From the Reserve Fund to'Down Hall Expense,as requested by the <br /> Finance Committee at their meeting tin on June 10,, 1997. <br /> Renest for'transfer from the Reserve Fund to Town Hall Elfflense <br /> Amount Requested:$25,000. <br /> Amount requested will be used to cover town hall expenses for the <br /> remainder of the fish year. <br /> Mr. Whritenour distributed some information to the Finance Committee to refer to as he <br /> explained the of the Town Hall Expense Account. He sued that they had <br /> originally thought with the Town Hall renovations,they could same some money. The <br /> first handout was the sheet from the town's budget which covers the Town Hall Expense <br /> lire, As of.lune 20,the budget was$126,000 and 99%has been expended. The second <br /> sheet which W. Whritenour distributed breaks down the$126,000 into more detail. <br /> This account is comprised of all overhead items to the operation of Town Hall. Mr. <br /> Whritenour commented that in fiscal year 1996,the appropriation in this account was <br /> $150,,000 and in fiscal year 1997,the$150,000 was cut down t $126,,000. After <br /> meeting with the Finance Cottee,we made positive assumptions and cut back this <br /> mount. <br /> Mr. Whritenour went through some of the sub-details of this account. He stated that the <br /> energy is the area which we were hurt. The amount of$24,000 was budgeted and,,to <br /> date,the bills are$ 0,000 and there is another$4,000 or$55000 in bills right now. The <br /> energy is cvmsed of the Ps and electric. The next items$15,000 was budgeted for <br /> reams and maintenance. This inclines trash pickup,maintenance on copy machines <br /> and postage meter. He notcd that they have only spent a little over$7,000 on this item. <br /> Two areas which have been over budget are in communications account.These areas <br /> have increased the most. Monthly postage and the amount that we are spending on <br /> classified advertising with the Cape Cod Times and the Enterprise for public hearings <br /> and bid notices. A lot of the public hearing expense is remmed to the Town,however,it <br /> comes back to the general fund. This axount also inches the office supplies. <br /> There was discussion between W Whritenour and the Finance Con ittm con enung <br /> the amount of the money gas and electric biffs for the Town Hall. <br /> W Whritenour commented that there is a postage expense in the amount of$3,000 to <br /> send out all the tax bills next week. <br /> There was discussion between lir. Whritenour and the Finance Committee regarding <br /> the$25,900.00 being requested for the'Town l~Iall Expense and whether this amount <br /> will be adequate or whether it will be too mach, Mr. Whritenour stag that he did not <br /> think the amount would be too much. Mr. Golub requested Mir. Whritenour submit a <br /> report to the Finance Cottee as to how the$25,000 is wed if the Finance <br /> Committee approves the etre expense o $25,000. <br /> Mr, Cleary made a motion to appruve the Request for Tomer <br /> From the Reserve Fund to Town Hall Expense In the amount of <br /> $25,000. <br /> Second by Mrs. GoWart. <br /> Note; Unanimous. 6-0, <br />