03/14/2000 FINANCE COMMITTEE Minutes

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Finance Committee/Wrch 14,2000 It was noted that money was transferrred to the Data Processing budget from the Leisure Services budget for the purchase ofthis software, Mr.Buss added that he believes Guspriced the software on the cost of purchasing the main module. There is more to it. Mr.Buss stated that this software keeps all the amounting activity for the classes in addition to tracking the students sighing up for the class. W Buss sued that if you would take e Microsoft Access for this system,you would have to hire someone to pct it all together. His recommendation is to get ars off-the-shelf package that meets your needs—something that is already done,all the needs assessments have been done,towns are running it,municipalities are working with it already,so you wouldn't have to test it and go back to the Consultant. Mr.Buss recommended gating a package that you know is tried and true and-make sure it is what you want and that it works for you. This would be more cost effective. He added that if you wanted to develop this system yourself,you would have to get a qualified programmer to do this system,which is hard to get right now. Mr.Buss added that you would have to spend a lot of time developing this system. He noted that the most ui nportant part of putting together an application is sitting down and making sure everything you need is there# He commented that this is because when you have it done and then you see that you forgot to dosomething and thea you have to have the consultant go in andmake changes,this could affect something else and you canhave a cascading aMct. "There was discussion conceming the purchase of the software by Leisure Spices and the connectivity of this software with the Internet and allowing people to sign exp via the Internet. Upon question by Mrs.Goulart Mr.Bass stated that the Data Processing salary has increased due to conu actual obligations. Nor.Morgan noted that Repairs and Maintenance is up almost 38%. Mr.Buss stated that they are msting maintenance contracts. W.Buss reviewed the current maintenance contracts with the Finance Committee. ittee■ Mr.Buss noted that he handles all the departments except for School,Fire,and Police,who are on heir own and handle their own data processing needs. MANCE COMMITTEE MEETING MINU'S'ES: ' `uesd L- 'cbrunr *2000,l e uiar Session - --- ----- -- rnn■•��i�l�r� Motion made by Mr,Arden to accept the F*Mance Committee Regular Session Minutes dated'Tuesday,February 29,2000. Notion seconded by Mr. Cashman and approved. ism March" ar ion Motion made by Mrs.G ulart to accept the Finance Committee Regular Session Minutes i.nurt dated Tuesday,March 7,2000. Motion seconded by Mr.Arden and approved.