10/10/2000 BOARD OF LIBRARY TRUSTEES Minutes

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r Pudic Library P.O. Box 657 Mashpee, Ma 02649 Circulation for the month of N v m er 2001 totaled 8,501 items. This is 552 more than the same month last year. Year-to-date circulation totaled 54,638 items. Included in this r total were 6,354 adult, 7 8 Young Adult and 2,064 Juvenile items. There were 2,678 fiction, 1,399 non-fiction,, 282 periodicals, 295 paperbacks, 826 audiocassettes, 2,400 videocassettes, 69 puppets, 36 museum passes, and 305 lame print items circulated. During the month, 49 patrons registered for library cards. The library lent materials t -1,765 Massachusetts residents and 76 items to out- f= ate patrons. I have continued with the weeding project and have completed about half ofthe Adult non-fiction. Futurep lans are to finish this collection and review the Young Adult collection. I am trying to complete this within the next few months so that it is done before CLAMS has the new software vendor convert its records. There is a charge for every record transferred, so it makes sense to withdraw items before the conversion takes place. I am currentlyworking on the library's FY 2003 budget, which is due n December 1-7h. g � Departments have been told to level fund and to justify any line items that have increased. I am submitting a level funded budget except for some increases in CLAMS, utilities and temporary help. CLAMS is undergoing a major software upgrade in the spring. A new software vendor will be switching the network over to a Windows based product. Much of the cost of the upgrade is funded by a grant. There will be local costs for new hardware and related items. The library has three terminals, which will be replaced.by personal computers. In the staffing area, I am asking for a modest amount for temporary help. This would be used to cover the front desk when staff are sick or on vacation. -The library experienced significant staffing shortages last year and tried to ever with existing staff. This approach took a physical toll on staff and documented the wisdom of having someone who could be called in when needed. I ani budgeting 4 lours average per week to assist us in those tunes of reed. Increases in utilities left the amount in this lira item inadequate last year. We will probably exceed this line item this year too depending on what type ofwinter we have. I have increased this line item to $8,500. • A draft budget has been prepared for the meeting. I will be reviewinS it and.proof reading it before submitting it Monday. During the month, $ 48.69 in overdue fines were collected and turned over to the Treasurer's office. Year-t --date fines collected totaled $5,250.32.