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BOARD of LIBRARY TRUSTEES � f <br /> REGULAR MONTHLY MEETING <br /> MONDAY,NOVEMBER 17, 2003 <br /> MASHFE LIUBRARY <br /> Present: Alice Rauppius,David Burton, Dianna Smith,Ann MacDonald-Dailey, Mini Marsh, <br /> Heather Lal otos, and Helene DeFoe, Library Director. <br /> Absent: Carlo 'Este <br /> David Burton, Chairman, called the meeting to order at 5:35 p.m. <br /> Approval of Minutes <br /> Alice Rauppius motioned to accept the minutes of the October 14, 2003 meeting as written;Ann <br /> MacDonald-Dailey seconded the motion; and all voted in favor, except Heather Lalatos, who <br /> abstained. <br /> Librax S affi <br /> David reiterated that the Trustees are not on tonight's Selectmen's meeting agenda because on <br /> Thursday the Torr Administrator called and said the Chairman of the Board of Selectmen would <br /> like to meet with David,, China of the Library Trustees, and some of the Library Trustees, and <br /> with the Town Administrator to discuss staffing. wring that Thursday conversation with the <br /> Town Administrator it was David's understanding that the Library was authorized to hire 2 staff <br /> one for 19 hours per week; and one for 37-1/2 hours per week to fill position that"s been vacant for <br /> a year. The staffing vacancy is clue to the promotion of an existing employee to fill a position <br /> vacant because of a retirement. <br /> David then advised that Helene has just received 2 resignations and he asked Helene to report to <br /> the Board. Helene reported: <br /> Kathy gave notice she is retiring as of March 1. January 17 will be her last workday. <br /> Sandy advised she expects to be leaving early January. <br /> 0 Helene submitted vacancy request forms to replace Kathy and Sandy immediately. <br /> Afterwards,per David's conversation with Joyce, Helene thea requested permission to fill <br /> the 19-hour and 37-1/2 hours positions. <br /> Following in-depth discussion on the critical staffing shortage and the additional 2 resignations, <br /> the consensus was reached that it is imperative the elected Board ofLibrary Trustees have the <br /> support of town administration in order to be able to have the Library function. It was decided <br /> that David should immediately schedule a meeting date with Chairman Le ell le and Town <br /> Administrator Joyce Mason to enable the Library to proceed to hire necessary Library staff <br /> replacements. Further, because of the critical situation, if this muting cannot be scheduled within <br /> the next several days, thea the Board of Library Trustees should request to be placed on the Board <br /> of Selectmen's October 1,2003 meeting agenda. <br />