4/27/2004 BOARD OF LIBRARY TRUSTEES Minutes

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- :- BOARD of LIBRARY TRUSTEES REGULAR MONTHLY-MEETING TUESDAY,APRIIL 279 2004 MAS E-E.-LI]BRARY r nt: Alice Raupplus,Am Ma'cDon ld-Dailey,David Burton, Carlo D'Este,heather La atos, Dianna Smith,and Helene-DeFoe, Library-Director.. Presenters: Sheldon Gilbert, Vice Chairman, Library Building Committee Bonnie Barrett,-Chairman,.Library Building Committee David Burton, Chairman, called the meeting to order at : o-p. . Memorial ^V Everyone expressed their sadness at the loss of fellow Trustee,Mimi Marsh. The Trustees offered various suggestions of options for them to consider doing as a fitting tribute in memory of Mimi Marsh to Donor Mimi's many efforts and devotion to the Library. This will be reviewed at the next meeting after Trustees have had some time to think about this. Approval of Minutes Alice moti ned"to accept the Mi nutes of the Meeting heldecem er 1 0, �00 as presented; Ann seconded the notion and it was unanimously passed, Heather motioned to accept the Minutes 6f the Meeting Meld March 16, 20 ; Ann seconded the notion; and all voted to approve, except Dianna and Alice'both abstained. The minUtes ofFebruary 17, 2004 were tabled,to-be reviewed at next meeting ofthe-Board of Trustees. Director's Report Helene reported on circulation statistics and provided a copy ofC .MS report for March 2004- F-Y-2004. (copy-attached t printed set of minutes . Helene'then reported.that the'state is,-offering- building-grant. Sheldon-Gilbert advi a -that rhe will be meeting with Town.Administrator tomorrow and will address this informally. Helene said that she will.be updating the Library long Range Plan and-if a.grant.application,is submitted.the library'must-have-a-current-plan on file with-the Massachusetts Board of Library-Commissioners. Stain The Trustees again discussed the Library staffing crises.-and.decided to request the funds at-Town Meeting and inform the Town Meeting of the risk of losing Library certification. Each Fall the ASS report has to be filed. If the library doesn't meet certain standards reported in AIS, the library loses its certification. Without this position in the budget,.the library will fall below state :spending.requirements. The cut would be viewed as disproportional compared to other Mas pee departments. This would make the library ineligible to apply for state or federal'grants.