7/13/2004 BOARD OF LIBRARY TRUSTEES Minutes

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BOARD of LIBRARY TRUSTEES TUESDAY,JULY 13, 2004 NAS FF LIBRARY Present: David Burton'. Ann MacDonald-Dailey,Heather Lakatos, Dianna Smith, Carlo D"Este, Nancy Stafford,'ord, and Helene DeFoe, Librate Director. Absent: Alice Rauppius Guest: Sheldon Gilbert, Chairman of Library Building Committee. David Burton, Chairman, called the meeting to order at 635 p.m. ,T3 Approval of Minute Heather motioned to accept the Minutes of the Meeting held June 8, 2004 as presented-, Dianna seconded the motion and it was unammousl r passed,except Ann and Carlo abstained. Director's Report Helene began her report by distributing CLAMS Circulation Statistics for June-2004. She commented that the figure for June 2004 is 3,482 more than last year, representing a 3% increase in business. Helene noted that this was surprising, particularly in view of the shortage of staff and fewer hours of operation. She also drew attention to Mashpee's output compared to libraries of comparable size. (Copy ofCLAMS report attached to pnnted set of minutes.) Mission Statement...Helene had previously e-mailed to the Trustees the Mission Statement that was adopted 318/94. She distributed a draft of an updated omission Statement that she worked up for review because an updated version must be submitted with the Library's Long Range Plan to the SLC by October 1, 2004 deadline. This draft was discussed at length and it was decided that the Mission Statement should be no more than a paragraph and the remainder of the details listing roles, etc. should appear elsewhere. It was also suggested that Helene should collect Statements used by other libraries. Goals and Objectives...These also have to be included in the October 1 submission. Helene distributed a draft of some of the goals and objectives she prepared for review by the Trustees and asked for their feedback. Helene will e-mail another updated version to the Trustees, which will include their input. (Copy attached to the printed set of minutes). As an aside,David commented that during his meeting with Ted l adoln r yesterday he asked if the Friends would update their Mission Statement. The Library Building Committee has Mission Statement also. Janet Burke's Bur ' Deport...Copy attached to the printed set of minutes. Helene added the comment that as part of the summer Children's Kick-Off event because Breather was going to be a problem they rearranged the hildren�s room area furniture and liked it so much it is going to be left permanently...gives them much more workable space. For the summer event they fit over 100 children m1de.