7/13/2004 BOARD OF LIBRARY TRUSTEES Minutes

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LibraKy Staffing David-reiterated that the'Trustees had a briefp ecial Meeting last week to review applicants being considered for the Circulation Assistant position and the motion was made at that meeting t appoint Susan Cannavo. Last night at the Selectmen Meeting they approved our appointing Susan to the position; Susan accepted the position and will start Wednesday,July 2 . Sandy Price submitted her formal written resignation and will resign as of 8/20/04. Following discussion it was decided that David would prepare a letter on behalf of the Trustees to be presented to Sandy Price when she leaves. Further it was decided that posting to replace Sandy should be done immediately. Helene will also put e-mail on CLAMS advising of the opening. Motion: Ann Macdonald Dailey motioned that we proceed to advertise the vacancy that i forthcoming with the departure of Sandy Price; Dianna Smith seconded this motion; and it was unanimously passed. Sheldon Gilbert Sheldon gave a lengthy, detailed update on the many issues that have arisen regarding architectural proposals; grant eligibility questions; publicity in connection with November Town Election; and fund raising efforts. Some of the highlights: All experts recommend putting basement in the building. Mashpee Citizens for Civic Pride supports putting basement in the building. One of the suggested uses for the basement is to douse Archives. Sheldon to meet with that Board in September. Changing construction materials; making changes in Library design like taller shelving in Children's room could possibly make adding basement cost effective. Publicity Committee developed bookmark and 10,000 will be distributed. Donation from Cape Cod 5 supported this effort. Following discussion, consensus was reached that phone number at library to call to get hours of operation should be panted on the bookmark not the hours since it would look too crowded and, more importantly,the hours will be changing. 210handouts with brief statement about the new Library will be distributed at events. Ann requested copies to be distributed at the July 2 , 2004 Auction fund raising event. -page Q&A docent will be given to anyone who is working to get the Library approved. This document will not be handed out. It will be used for workers to give verbal responses to these frequently asked questions. 14 Questions'are answered on this 3- page Q&A document. Grant...Letter of intent clue October 20. But long way to go. Doing a lot of research to clarify everything required. Basement not eligible cost for grant funding. Attorney General does not issue written exemptions. If we can possibly meet requirements, then we would go to Board of Selectmen for approval to file letter of intent. Fund Raising...In order to encourage donors, modify pledge form to cover-"intent"". Form would read f"intend''to pledge if Town approves building ncw Library. Torn r checking with attorney to see whether this is workable. Sheldon noted that one of the thoughts is to try to generate an endowment. Taming Rights...This can be done for interior sections of the library, but not the building itself: Sheldon will again raise this question. Sheldon closed his update by stressing that communication is very important and asked that feedback be provided. He said even if no comment to be made, let thein know that too. He said the next Building Committee meeting will be July 22"d. Sheldon exited the meeting.