11/9/2004 BOARD OF LIBRARY TRUSTEES Minutes

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.. Il ashpee Public Library P.O. Box 657 Mashpee, Ma 02 Much progress has been made this first quarter of FY 2005. Il ashpee voters approved Town Meeting Article 20 and the ballot question on the debt exclusion of $3,5000,000 Goal 2, objective 3). The attitude of staff is very upbeat and looking forward to the building project. Many patrons have stopped by to congratulate the staff about the progress and they are looking forward to the new building. In reviewing our Service Goals and objectives, some items have been accomplished and a number of other items are in progress. A number of objectives from Goal one have been accomplished. The Library Director and the LBC chairman, Sheldon Gilbert have devoted countless hours this fall to determining if the library was eligible to submit a lever of intent for a state building grant (Objectives 1 and . The eligibility issue was clouded by the town's,acceptance of a gift of architectural services from Mashpee Commons LPC, Because the services were a gift, the torn did not go through the required designer selection process required by stag procurement regulations. Sheldon worked with Joyce Mason, Town Manager and Patience Jackson, Building Consultant for the M BLC to overcome these difficulties. -The designer selection process was completed in early October and a letter of intent was submitted by the October 18th deadline. Stewart Roberts was selected as the library building's.architect." A total of seven firms applied and three were selected as finalists and were interviewed by a panel consisting of Joyce Mason{ Sheldon Gilbert, Torn o'I eill, Nancy Stafford and Helene De Foe. David Burton and Ann MacDonald Dailey sat in on the interviews but were not part of the panel. The panel unanimously selects Mr. Roberts to continue with the project based on his depth of experience with library-buildings, his enthusiasm for taking a fresh look at what has been done to date and his familiarity with the project. Negotiations are currently ongoing between- Mr, Roberts and the town to work out a contract. Repairing the wood trim and painting the library have been accomplished (Goal 2, objectives 1 and . Customer-service improvements were the focus of Goal 3. We have completed objective 3, participation in the Town's website. On November 4h, the LBC chairman and the library Director attended a mandatory construction grant workshop in Canton. Patience Jackson and Aran Larsen reviewed the application and explained the format for submitting an application. It looks like we will be able to update and reuse some of the information from the previous grant application. The Library Director and Mr. Roberts will work together on seeing that the building design reflects ghat is