11/09/2005 BOARD OF LIBRARY TRUSTEES Minutes

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Conkrence/WorlojConflnued -- - - Finally,David rnntioned that the Massachusetts Library association holds a Legislative Breakfast with State representatives and Senators. David said he and Helene have gone a couple of tines and this is a worthwhile event to attend. He advised it is normally held sometime in February and encouraged the Board to attend if they are able to do so. i Nancy Stafford advised that she went to a New England Library Association conference and she found it very helpful. Nancy will provide copies of material from this conference to the Board. Nancy also reported that used on 2004 figures from the MBLC website, in our population group we are ranked f 1 of 55 in terns of population but in terms of staffing we are ranked 49th of 55. Nancy will show these statistics in graph format and provide a copy of the graph to the Trustees and to Helene. Budizet Helene advised she is working on the budget. The budget forms were not received from Town Hall until November 2nd; deadline for the budget is November 24. Helene will pass out the budget to the Board when she finishes it. In discussing the proposed salary portion of the budget being worked on,,Helene showed the Board the slide that cane from her PowerPoint presentation she had reviewed with the Board last June wherein goals that related to the budget were listed. Specifically the board reviewed goal 3, which details the need to improve the services for Children's section and why Janet ur e's position needs to be a full-time position. Goal pertaining to customer services was also discussed because it impacts staffing. Helene showed statistical data on similar town libraries, which shows we're doing sane "business"with much less staffing. Helene is still working on the Expense portion of the budget. Energy costs are a big unknown item. Joyce will advise departrnents on how much of an energy increase to{plan on. Following a very lengthy discussion,the Board reached the consensus that a letter to the Town Manager from. the Board of Library Trustees should accompany the budget submission. Motion: Carlo ' ste motioned that our budget submission for FY 2007 include the Children's Librarian position as a full-time position and that suitable documentation accompany the budget request from the Board of Trustees and that we also add 2 additional hours to our Technical Services Librarian to give us more coverage flexibility. This motion was seconded by Heather L katos; and was unanimously approved. New Librarl Announcement di n Sign is up. David.advised he went through proper channels. He net with Design Review and the sign was modified in size to 20 square feet and everything else was approved. Permit fee is $100. Following discussion,Am motioned that we request$1.00. from.the Treasury of the Friends to pay the permit fee;Nancy Soderberg seconded this motion; and it was unanimously approved. If the $100 fee is later waived, then the 100 would be returned to the Friends.