10/17/2006 BOARD OF LIBRARY TRUSTEES Minutes

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Ad Hoc Committee At September meeting Trustees had report of the Ad Hoc Committee meeting and that they developed what they called"Vision for l lashpee�'. David commented that it Is the intention of the Board of Library Trustees to work Ynth town officials to build the 21, 00 square foot library and save the State grant. o Intend to have public fomes to communicate and invite further public input. Carlo added that one of the main thrusts of this document is that reinventing the wheel in terms of a smaller library-is not an option because the grant calls for compliance and submission we made calls for a specific size of library. Carlo said we are trying to move this plan forward and to.move the library forward. Status quo as existed for last 18 months is not satisfactory. Carlo said the first phase is to come up with vision and policy on what we are gong to do and how we think we are going to accomplish it. Second phase is the practical phase of educating public; soliciting their views and input; public forums to get the word out. Carlos said we need more than that. He believes down the line we're going to have to ask Friends of the Library for funds to get the necessary publicity out informing Mashpe citizens. He said it would be money well spent. Carlo emphasized that this is probably something this Board will have to work on and needs to start fairly soon. He said it will require skill and people who know how to mite this to get the message out. Also further meetings with Town officials will be needed to involve then. Carlo said they are looking at next Town Meeting in May. He said the Ad Hoc Committee does not see any other option. Motion: Carlo motioned that we adopt the policies as outlined in this draft plan of September 12,2006 draft as the document for the Board of Library Trustees to use in going forward; Nancy Soderberg seconded the motion; and it was unanimously passed, David said this is accepting the spirit of the document. Carlo will work on finalizing the draft. In discussing further the size of the proposed library building,David commented that the Town Planner provided build-out figures and the l, square feet 1 Within the guidelines required. He said the Library Board of Commissioners was provided with the numbers. Ann asked: Is Shelly going back to Torn Fudala to recheck projection numbers? David said he only knows Shelly is going to again review the numbers. Fundraising Walk to Read...Heather reported they raised about$1,900 - $2,,000. She said they had outstanding attendance—raised more than.last year. Mash we,women's flub Matehin brant...Ann'asled where this Mood. favid said he is meeting tomorrow morning with Kristin and will get an update, Building Committee David announced that the Building Committee has been disbanded but perhaps we can ask there for continuing input as we move along.