3/8/2007 BOARD OF LIBRARY TRUSTEES Minutes

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Open Meeting Law Details IV. If the meeting shall be of a regional or district governmental body, the officer calling the meeting shall file the notice thereof with the clerk of each city and town within such region or district: and the cleric shall post the notice in his/her office or on the principal official bulletin board of the city or town. V. The notice is always required to include the date, time, and place of such meeting. _ r VI. Filing and posting is always the responsibility of the officer calling such meeting. IV. EXECUTIVE SESSION Linder certain well-defined circumstances a governmental body may hold ars executive session excluding the general public. In order to convene an executive session , the following procedure must be followed: a. The.governmental body has,to first convene in an open session, conforming to the usual notice requirements. b. A majority of the members must vote to go into executive session, and the vote of each member must be recorded on a roll call and entered into the minutes. c. The presiding officer must state before the executive session if the governmental body will reconvene after the executive session. An executive session may b ..held only for one of the following purposes: . To discuss the reputation character, physical condition, or mental health, rather than the professional competence , of an individual. NOTE : Since this Laver is to be construed toward openness, a very broad interpret ation.of the term `+professional competences' is called for. This would encompass all aspects of a person's professional status. The discussion of professional competence, at any time and in any manner, should be open to the public and not held in executive session. If there is any doubt as to whether http:ll ww.mass.govldalcapelopenmtg I-Itm(4 of 9)3/8/2007 5.30-.57 PARI