2/9/2010 BOARD OF LIBRARY TRUSTEES Minutes

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s Library lldln Projt continued_ David said we wanted Town'Counsel to read and give us interpretation and clarification. Wayne explained that on legal issues all requests go through Town Manager as a means of controlling legal costs. Wayne said in the future if you feel you've been rejected unfairly when requesting an appointment,then give either Terri or him a call. David said that he has a concern about the statement Joyce made about the library moving on its own without Town help or funding. Wayne said that was in the heat of the moment, he doesn't think it was meant. .pat Gaaehe asked Wayne how BOS liaisons function: Wayne said they are there should one of their committees reed to address a problem; he said they get the minutes ofall committees and he reads them all; he currently is liaison to 1 committees. Wayne Taylor exited the meeting at 7:55 p.m. Discussion The consensu of the Trustees was that since the March 1 t date was information they did not have until tonight and since schedules for work had been passed to CLAMS,we should stick with the s hedule we have and then offer the tours of the building prior to the move. The Trustees would think about having a building tour/open house function with PCC and town officials during March when vire see hors accurate the March I'completion date is and this will be discussed at the next Trustee meeting. Jack Kowalski addressed the Trustees and said it is clear to hire that it is the Trustees' sworn fiduciary obligation to oversee when funds come to the Town offers for Library purposes, in addition to spending these funds to enhance the operation of the library in the best interest of the residents of the town of Mashpee. He said therefore in light of this responsibility he makes the following notion: Motion: That the Director of the Mashpee Library Board of Trustees send a written request to the Town Treasurer for an accounting of the Friends of the Mashpee Public Library gift of$75,000,as well as any funds that have come to the Town in behalf of the Library,outside of the actual building budget expended for the completion of the Library. Further if the completed Library has come in under budget what funds exist and where are these funds being held? David Burton seconded this motion; and it was unanimously approved. Repodg The regular monthly reports for the month of January from Helene DeFoe and from Janet Burke were given to the Trustees. These reports are attached to the printed set of these minutes. Essay Contest for Time Ca�uic Jane Dolan reported that 38 children participated in the essay contest. A certificate of appreciation and letter seat to i winning participants;and another 24 received letter of thanks for participating. Jane shoved the certificate and letters i that were sent, Communications David updated the Trustees on the request from the Mashpee wa .panoaCultural Committee. He said 2 messages were left and a note seat to Mother Bear saying that the messages were left,but David has heard nothing back at this point. r i