10/12/2010 BOARD OF LIBRARY TRUSTEES Minutes

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TOWN OF M + LIBRARY Bof TRUSTEES Mashpee Public Literary conference Room Minutes of the Meeti ng of Tuesday, Octo ber 12, 2010 Board Members Present; Members Absent: Also Present: David Burton Dianna Smith Helene DeFoe, Library Director .Jane DolanJohn Kowalski Sandra Lahart Patricia Gamache Carlo 'Este Nancy Soderberg Chairman David Burton called the meeting to order at 6:05 PM. APPROVAL of MINUTES Pat Gamache made a motion.that the Board accept as presented the minutes of the Library Board of Trustees meeting of 9121110. Nancy Soderberg seconded the motion. The motion was unanimously approved. REPORTS 1. Helene DeFoe— Library Director's Report rt(see Attachment A.for Full Report) rt CLAMS Circ l don Statistics(See Attachmen.t B for Full Deport). Helene DeFoe distributed copies of her monthly report to the Board. Helene DeFoe stated that September was another record-setting month of activity with a total of 14,264 circulation iters. The monthly total increased 0% over the same time period last year. Helene reported that the meeting rooms are being heavily used, with requests regularly exceeding the number of rooms available. The Safe Child Policy(See Attachment C). Helene DeF a commented on the need to reprise the Safe Child Policy. A gray area was discovered concerning a few parents who were leaving 107 to 11=yea r--old children unattended who are not old enough to use the second floor.adult space. The original intent was to allow them unattended in the Children's Room, but if they are using the second floor adult space, they should be accompanied by parent. The new policy has been revised to clarify that. Helene Defoe stated that the revised policy is posted in the children's Room, and is also available at the reference desk. David Burton made a motion that the Board accept the amended Safe Child Policy presented by Library Director Helene DeFoe. .Jane Dolan seconded the motion. The motion was unanimously approved. t she has just be un t wort on the bud et, due lov. Vt. alet. Helene DeFe stated ha - The town still has a hiring freeze, but she plans to put in for the creation of three new staffing positions that hopefully will be approved at the October 1 Town Meeting. If approved, the funding for the new positions would then be voted on at the May 2011 Town Meeting. Other than that, the budget is very much.the same as last year, per Town-Managees instructions to submit a level funded budget. Helene DeFoe stated that she will be prepared to respond to any queries.at Town ha ting regarding the request for creation of the new staff positions, but is not planning to do a formal presentation. 1