11/9/2010 BOARD OF LIBRARY TRUSTEES Minutes

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• The 5510 erne Item covers funding for library collection materials. In order to maintain the library's state certification, 16 f th'e library budget must be spent on books, periodicals, audios, databases and'magazines.This figure is arrived at by taking 16 of the operating budget. The + Line ftem (CLAMS Membership),corers MashpWs share of the library's circulation database and membership in the network. costs are divided between members in proportion tousage. Each member pays the same base fee and factors like the number of records in the database (Patrons and titles) and amount of circulation make up the remainder of the fee. Libraries with the largest collections and circulations pay a proportional larger sure than the � smallest members. • 5580 (Library Supplies) was reduced when i submitted the FY 2011 budget last fall. Since then, .we have added the automated Swipe card system to pay for computer printing and photocopying. That service was added in the spring of 2010 as a more efficient way to collect panting costs from patrons and to free tip the reference staff from collecting fees. Patrons insert money in a self serve kiosk that dispenses swipe cards. Each swipe card costs $0.40 (venclof's charge) which is charged to patrons. The town fully recovers the.cost of the swipe cards since patrons receive $.060 printing rather than $1. s D' worth when purchasing a swipe card. The swipe card acts similar to a debit card. Patrons continue to add money to their swipe cam to pay for printingcopying and these printing charges are deducted with usage, generating revenue to the town.A suppler of the swipe cards cost$700(out of the library budget).The 5580 line item in FY 2011 is$500.Adding the cost of the swipe cards into the FY 2012 budget is reasonable. In the first quarter of the year, I have deposited $1,307 in revenue from the sale of the swipe cards. Projecting over a year, the town will realize about $5,200 in revenue from the sale of swipe cards. since I have to purchase book covers, mending tapes and barcodes out of this line item, adding $700 to this line doesn't penalize the library for generating more revenue. This year's amount of$500 cannot cover necessary supplies plus the new swipe cards. As more patrons use the library, revenue in overdue fines has increased. More frequent visits mean more opportunity to interact with patrons and collect. outstanding fires. Last year,, overdue fines generated $9.,873 in revenue to the general fund. in the first quarter of FY 2011, e have collected and deposited $7,418. projected over a fiscal year, overdue fines will bring in about$29,000 in revenue;an increase of ° over what we collected last year. In conclusion,the library budget is level funded except for the increase in staffing and the small addition of the cost of the swipe cards. Two spreadsheets containing data on the increase in circulation transaction volume and a comparison of staffing levels in comparable CLAM libraries are included to give the Board of Selectmen and f=inance Committee numerical and statistical facts needed to evaluate the library's proposed budget.. t